Best Personal Scheduling Apps: Our Top 6 Picks

Keeping your life together is hard. 

You’ve got to clean the house, buy groceries, plan meals, make time for friends and family, get your work done, exercise, keep up with hobbies, pay bills, schedule appointments, and somehow find a moment to breathe! 

Seriously, it feels like there are a million things to juggle every day, and never enough time to get them all done.

That’s where a personal scheduling app comes in. It helps you find the time, stay on track, and actually feel like you’ve got it all together—or at least closer to it! 

Below, we’ve rounded up the six best apps that can help you make the most of your day, every day.

What can you use a personal scheduling app for?

Think of personal scheduling apps as your trusty sidekick—a daily planner that helps you stay on top of all the non-work stuff that fills your life, like:

• Birthday parties and special events: Plan every detail, from sending invites to reminding yourself to pick up the cake and balloons.
• Health-related appointments: No more missed massages, personal training sessions, or doctor’s appointments. Set them up once and get reminders that keep you on track.
• Workouts: Schedule your fitness goals—whether it’s hitting the gym, going for a run, or trying out that yoga class you’ve been avoiding.
• Chores: Never forget the little things like changing your sheets, taking out the trash, or replacing the baking soda in the fridge (seriously, when was the last time you did that?).
• School pickups and drop-offs: Keep the chaos to a minimum with reminders for all the school runs and extracurriculars.
• Social events: Coordinate coffee dates, game nights, or brunch plans with friends without the never-ending text chains.
• Personal time: Block out time just for you—whether it’s a solo movie night, meditation, or a long bath (you’ve earned it).

Using a personal scheduling software or app in your daily routine means everything is in one place, so you don’t have to stress about forgetting something important.

These kinds of apps keep you focused on your priorities, help you reach your productivity goals, and make space for self-improvement along the way.

YouCanBookMe—The perfect addition to your personal scheduling app

Life is busy, and finding time for everything can feel like playing a never-ending game of calendar Tetris. That’s where YouCanBookMe comes in. It’s the perfect add-on to your favorite personal scheduling app, helping you keep your work and personal plans in harmony.

YouCanBookMe isn’t just for your 9-to-5 (although it’s awesome at managing your professional schedule;) it’s got your back for the other 24/7, too! Here’s how YouCanBookMe makes sure you stay on top of all the little (and not-so-little) things in life:

• Keep tabs on your self-care schedule: Schedule workouts, meditation sessions, or that overdue spa day, and get automatic reminders and notifications to keep you on track.
• Connect your worlds: Sync your personal and professional calendars so you never accidentally schedule a Zoom call over your kid’s dance recital—or miss out on a big meeting because you’re stuck at the dentist. 😅
• Keep weekends sacred: Block off personal time on your work calendar so no one schedules meetings over your weekend brunches, Netflix marathons, or afternoon naps. 🥞🎥💤
• Manage family chaos like a pro: Organize everything from soccer practices to date nights without a single double-booking. Share your availability, and let your loved ones know when you’re free—no surprises! ⚽❤️
• Plan events with ease: Coordinate birthdays, holidays, or any gathering with friends and family. Forget the endless group chats; YouCanBookMe does the planning, and you take the credit. 🎉📅
• Find balance, effortlessly: Set your work and personal boundaries in one place, so you’re always in control of your schedule and never feel overbooked. Your time, your rules. 💪

With YouCanBookMe, you can make it to every dance recital, school play, investor meeting, and college reunion without breaking a sweat. 

The best personal scheduling and daily planner apps

We’ve put together a list of the best personal appointment reminder apps and daily planners to help you stay organized, manage your time better, and make life a little easier. Whether you want something simple or a more robust tool, here are our top picks:

1. TickTick—Best for turning to-dos into to-wins

TickTick is a versatile personal scheduling app that combines task management, habit tracking, and calendar features, all in one place. 

It adds a fun twist with its gamification elements, like achievement scores and a built-in Pomodoro timer, making it perfect for those who need to be actively engaged to stay productive.

Features

• Customizable smart lists and tags
• Calendar view for daily and weekly planning
• Built-in Pomodoro timer for focused work
• Cross-platform syncing for access on any device

Users say:

Pricing

TickTick offers a free version, with a premium plan at $35.99/year.

Use TickTick if: You’re looking for a feature-packed personal scheduling app that covers all your task management and scheduling needs.

2. Todoist—Best for keeping it simple, yet unstoppable

Todoist is a no-fuss personal scheduling app that makes managing your tasks a breeze. You can easily create tasks and subtasks, set priorities, and schedule due dates or recurring reminders—keeping you invested in your own productivity every step of the way.

Plus, with smooth integrations like Google Calendar and Slack, Todoist helps you stay organized and focused on what matters most.

Features

• Task prioritization with color-coded labels
• Integration with over 30 apps, including Gmail and Slack
• Recurring tasks and reminders
• Collaboration features for shared projects

Users say:

Pricing

Todoist is free to start, with premium plans at $5/month and professional plans at $8/month.

Use Todoist if: You want the best personal calendar app that keeps things straightforward and organized.

3. Google Calendar—Best for managing life, Google style

Google Calendar is a classic, lightweight free personal scheduling app that integrates seamlessly with other Google tools like Gmail and YouCanBookMe. It’s a great choice for users who need a reliable calendar to manage both personal and professional appointments in one place.

Features

• Multiple calendar views (daily, weekly, monthly)
• Color-coded events for easy identification
• Integration with YouCanBookMe, Gmail, and more
• Shareable calendars

4. Notion—Best for customizing your schedule

Notion is an all-in-one workspace that combines tasks, notes, databases, and calendars, making it one of the best personal scheduling apps for those who love customization. 

It offers a high level of flexibility, allowing you to create anything from simple to-do lists to complex project management boards.

Features

• Custom templates for tasks, habit trackers, and personal wikis
• Rich text editor for detailed notes and documentation
• Collaboration tools for sharing tasks and notes
• Databases for organizing everything in one place

Users say:

Pricing

Notion is free for personal use, with premium plans at $12/month or $10/month when paid annually.

Use Notion if: You want your workflow to work with you.

5. Sunsama—Best for planning with purpose and peace

Sunsama is designed to help you plan your day with intention. It brings together multiple tools in one interface, making it a great choice for those looking for the best personal appointment reminder app. 

It’s especially useful if you like to time-block your day and keep your tasks and appointments in one place.

Features

• Centralized workspace for managing emails, calendars, and tasks
• Time-blocking and daily reflection prompts
• Integrations with Gmail, Google Calendar, Asana, and more

Users say:

Pricing
Sunsama offers a 14-day free trial, with a premium plan at $20/month for full access to all features.

Use Sunsama if: You want an app that encourages mindful productivity and integrates your favorite tools in one place.

6. Structured—Best for visualizing your perfect day

Structured - Daily Planner is your all-in-one tool that combines your calendar, to-do list, and habit tracker into a single, easy-to-use timeline.

Structured helps you organize everything—from work meetings to personal tasks—in one place. With drag-and-drop simplicity, cross-device syncing, and smart features like interactive widgets and focus timers, it’s designed to keep you on track and help you make the most of your day.

Features

• Combines your tasks, calendar, and to-do list in one visual timeline
• Convenient drag-and-drop editor for adjusting plans and tasks
• Push notifications to keep you on track and accountable

Users say:

Pricing

• Structured Free: Basic features to get started with daily planning.
• Structured Pro: All features unlocked with a monthly ($5.99), yearly, or one-time lifetime purchase ($59.99).

Use Structured if: You want a visual, all-in-one planner to keep your day organized without the fuss.

Productivity is just around the corner 👏

So, there you have it—productivity and scheduling apps aren’t just for boardrooms and business meetings! 

With a little creativity, they can be your secret weapon for managing everything from birthday parties to grocery runs. Who knew a tool designed for professional life could make personal life so much easier (and way more fun)? 🎉

Ready to bring a little more balance and a lot less chaos to your day? Try YouCanBookMe for free and see just how effortlessly you can juggle it all—from work calls to weekend plans. Give it a go, and turn your “to-do” into “done”! ✨