Managing your calendar might not sound like the secret to growing your revenue—but trust us, it is!
With the right tools and a few strategic tweaks, your scheduling tool can help you land more customers, reduce no-shows, upsell your services, and spread the word about your offer.
Let’s break it down feature by feature, so you can make the most of YouCanBookMe (YCBM) and unlock serious revenue potential for your business.
Few things are more frustrating than preparing for an appointment, only to have your client not show up. No-shows don’t just waste your time—they directly impact your bottom line.
And often, the reason is simple: your client forgot.
That’s where automated reminders come in. With YouCanBookMe, you can schedule friendly email and SMS messages to go out before every appointment. These timely nudges ensure your clients have all the details they need, exactly when they need them, drastically reducing no-shows.
Plus, your reminders don’t have to be complicated! Focus on including the key details:
“Our show-up rate is almost 100%.” - Juan Gartner, Co-Founder of Test Drive
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✨ Bonus tip: Not sure how to craft the perfect reminder? Check out our ready-made email reminder templates and SMS reminder templates—just copy and paste them into YouCanBookMe, and you’re good to go. |
The golden rule? Clients who pay upfront—either in full or with a deposit—are far more likely to show up for their appointments. Plus, it ensures that only serious clients book your time, saving you from no-shows and last-minute cancellations!
And let’s be honest: no one enjoys chasing down unpaid invoices or sending payment reminders. It’s frustrating, time-consuming, and takes your focus away from what you do best.
With YouCanBookMe, getting paid upfront couldn’t be simpler. Just set your prices, connect your booking page to Stripe, and you’re ready to go. Clients can pay securely right when they book, using credit cards, Apple Pay, or Google Pay—all from your booking page.
"I offer mini strategy sessions on my website; when people book through YouCanBookMe, I immediately collect the payment. I don't have to think about it. It's just easy. Simple.” - Romana Siracusa, Fractional CMO
Promo codes are a fantastic way to fill your calendar during slower periods or reward loyal clients. After all, who doesn’t love a good deal?
Offer discounts for first-time bookings, create holiday specials, or package services at a reduced rate. With YouCanBookMe, you can easily set up and manage promo codes with redemption limits, minimum order values, and expiration dates, all via Stripe.
Your website is often your first impression, so make it count! Embedding your YouCanBookMe booking page directly on your site ensures that when someone is ready to book, they can do it without jumping through hoops.
If visitors have to hunt for your booking link or navigate away from your site, you risk losing them. Make the process as seamless as possible to ensure your clients can book right when their interest is highest.
“We'd be losing maybe $4,000 - $6,000 a month if we didn't have YouCanBookMe. Specifically because of the SMS functionality, being able to embed it in our website, as well as the redirect functionality that sends people to a customized landing page." - Deepak Shukla, Founder of Pearl Lemon Leads
You might have the coolest booking page in the world, but if your clients don’t know where to find it, it won’t matter.
While embedding your booking page on every page of your website might not be possible, you can still make it easy to find by adding bold, attention-grabbing calls-to-action (CTAs) that encourage clients to book with you.
Sprinkle them across your website, adding CTAs like “Schedule a Free Consultation” or “Book Now” on every high-traffic page. Think your homepage, blog posts, and even your About page.
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✨ Pro tip: Use action-oriented language that makes it clear what clients get out of booking. “Save Your Spot Today” feels more exciting than “Schedule Here.” Plus, if you’ve got multiple appointment types, tailor the CTA to match what people are searching for at that moment. |
Your booking link isn’t just for your website—it’s your ticket to snagging clients wherever they find you. Here are just some ways you can share it:
Let’s be honest: cancellations happen, and they’re never fun to deal with. That’s why it’s so important to have a clear cancellation policy in place—and make sure it’s front and center on your booking page.
A clear policy helps set expectations from the get-go, reducing last-minute cancellations and no-shows. Clients appreciate knowing the rules upfront, and you’ll feel better knowing your time (and income) is protected.
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✨ Pro tip: Consider adding a last-minute cancellation or no-show fee. If you already take deposits via your booking page, let clients know that they’ll forfeit the deposit if they cancel within 24 hours or don’t show up. It’s a fair way to protect your revenue while gently encouraging clients to stick to their commitments. |
If you aren’t sending follow-up messages after every appointment, you’re missing out on a huge opportunity to stay connected with your clients
Your first follow-up can be simple: thank them for their time and include your booking link to encourage them to schedule their next appointment. Easy, right? But don’t stop there—your follow-ups can do so much more.
Think beyond just one message. Your second, third, or even fourth follow-up is where you can get creative and sprinkle in some email marketing.
Here are some ideas to keep the conversation going with your clients:
These follow-ups don’t just build connections—they create a community. And when your clients feel valued, they’re more likely to come back, refer their friends, and help grow your business.
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✨ Pro tip: If you’re planning to add a bit of marketing flair to your follow-ups, make sure you’re staying compliant. Add a friendly disclaimer to your booking form letting clients know they might receive helpful updates or special offers after their appointment. It’s a transparent way to set expectations and keep things professional. |
The moment after someone books is yet another golden opportunity to wow them. With YouCanBookMe, you can redirect clients to a custom landing page after they book.
Here’s how you can use this feature:
A personalized landing page is your chance to leave a lasting impression, strengthen your relationship with clients, and keep them coming back for more.
Are you offering everything you could be? Your booking page is prime real estate to show off all the ways clients can work with you!
Add different appointment types to clearly showcase your entire offer, from free consultations to premium one-on-one sessions. You never know—someone who came for a quick call might upgrade to a high-ticket package once they see it’s an option.
Check out how photographer Chris Vaughan uses his booking page to offer his clients a wide selection of different packages. 👇
Upselling isn’t about being pushy—it’s about giving your clients more options to elevate their experience while giving you a chance to boost your revenue.
With YouCanBookMe, you can easily offer add-ons to appointments right on your booking page. For example:
Your booking form is more than just a way to collect client details—it’s an opportunity to gather valuable insights that set you up for success before the appointment even starts.
Take, for example, a free 20-minute coaching consultation. If you ask your clients ahead of time what they want to focus on—whether it’s boosting productivity, improving focus, or learning to unwind—you can come prepared with tailored advice that’s likely to make a bigger impact. This way, your session is more meaningful, and you’ll increase your chances of converting them into paying clients.
“On the booking form, you can ask any kind of questions you want. I have a dropdown menu, asking which kind of session they’re booking. That lets me know in advance what we’ll be meeting about so I can prepare.” - Inger Kenobi, Life Coach
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✨ Pro-tip: If you’re booking appointments weeks in advance, consider using your form to set up a waitlist in case an earlier slot opens up! For example, Carolina Traviglia, a dental hygienist, asks patients if they’d like to be contacted if an appointment becomes available sooner. She also asks them to indicate their preferred morning or afternoon days. This simple addition helps her keep her calendar full, even if someone cancels or reschedules at the last minute. |
At the end of the day, your booking system isn’t just about keeping your calendar full—it’s about creating an easy, hassle-free experience for both you and your clients. And when booking is simple and seamless, you’ll see more clients, fewer cancellations, and more money in your pocket!
Ready to start driving more revenue? Try YouCanBookMe for free today and make this your most profitable year yet. 💰💰💰