If you’ve landed here, you’re probably balancing a ton—Zoom calls, interviews, team meetings, client chats—and trying to manage it all manually is just…a lot.
Enter: YouCanBookMe. At first glance, it’s a simple tool that turns your calendar into a booking page. But once you start using it, you’ll see it does way more. It helps you:
Now, let’s be real—tools typically come with a price tag. The good news? You don’t have to cover the cost yourself!
This guide will show you how to make a strong case for expensing YouCanBookMe, why it’s a win for the whole team (not just you), and how to ask for approval—with a ready-to-send Slack message and two email templates included.
Psst…want to jump straight into the templates? Just click here!
If you’re here, you probably already know that YouCanBookMe can save you a lot of time and eliminate all those pesky “when are you free?” messages.
But to help you make the strongest case possible, let’s quickly go over the key benefits, so you’ve got everything you need to make your pitch clear and convincing.
Benefit: You get time back—real time.
How: Instead of manually coordinating every meeting, YouCanBookMe automates the process. Set your availability once, and it syncs in real-time with your calendar. People book directly into your schedule based on the rules you set—no more emails or DMs asking “Can you meet then?” 🙄
|
Example: If you typically spend 20–30 minutes a day juggling meeting times, that’s over two hours a week. With YCBM, that admin disappears, and you can use the extra time for deep work, strategy, or just taking a breather between calls. |
Benefit: Fewer missed meetings and better-prepared attendees.
How: YouCanBookMe automatically sends confirmation emails, reminder notifications, and follow-up messages. You can customize these to include prep materials, meeting agendas, or handy links—so every meeting runs smoother and feels more professional.
|
Example: For teams like sales or recruiting, one missed meeting can mean a lost deal or a delayed hire. Cutting down on no-shows doesn’t just save time—it directly impacts results. |
“We'd be losing maybe $4,000 - $6,000 a month if we didn't have YouCanBookMe. Specifically because of the SMS functionality, being able to embed it in our website, as well as the redirect functionality that sends people to a customized landing page."
- Deepak Shukla, Founder of Pearl Lemon Leads
Benefit: Get started quickly without switching out your favorite tools.
How: YouCanBookMe integrates with Google Calendar, Outlook Calendar, Apple Calendar, Zoom, Google Meet, MS Teams, Salesforce, Google Analytics, HubSpot, Slack, Mailchimp, Stripe, and 6,000+ apps via Zapier.
|
Example: A customer success manager can send a booking link that lets clients schedule a meeting in seconds. As soon as they book, YouCanBookMe automatically creates a Zoom link, sends a calendar invite and a branded confirmation email, and updates the CRM—no manual steps needed. 💯 |
Benefit: Every booked meeting improves your customer experience and employer branding.
How: When it’s easy to book time with you, it shows people you’re organized, respectful of their time, and great to work with. And with YouCanBookMe, your booking page doesn’t feel like some random link—it’s branded with your name, title, logo, colors, and tone. That means the entire experience feels professional, thoughtful, and aligned with your company’s brand, right from the start.
|
Example: A recruiter sends candidates to a sleek, branded booking page with their company’s logo and a warm welcome message. The result? A great first impression and a smoother hiring process. |
Benefit: Whether you’re in sales, customer success, recruiting, or support, YouCanBookMe works for individuals and teams alike.
How: With features like team scheduling, shared booking pages, round-robin distribution, and pooled availability, YouCanBookMe adapts to how your team works—no matter the size, structure, or department.
|
Example: A sales team uses a shared booking link that assigns meetings to whoever’s available next. No one has to manually manage the calendar, and prospects get booked fast, while the team stays balanced. |
Benefit: Time zones and language barriers don’t get in the way of getting things done.
How: YouCanBookMe automatically detects each person’s time zone and displays your availability in their local time—so there’s no need to convert anything manually or risk scheduling conflicts. Every booking lands on your calendar at the right time, no matter where you or clients are.
And with support for 44 languages, your booking page can adjust to each visitor’s language, giving international clients, candidates, and teammates a smooth, familiar experience from the very first click.
|
Example: A product manager in New York and a client in London can book a call instantly, without a single “Wait…do you mean my 10 AM or yours?” moment. |
Benefit: You don’t just book meetings—you learn from them.
How: YouCanBookMe comes with built-in booking analytics that show you exactly what’s happening with your meetings. You can track patterns like your most popular booking pages, no-show and cancellation rates, and how your booking volume changes over time, so you can spot trends, reduce bottlenecks, and make smarter decisions.
|
Example: A customer success manager notices that one booking page is outperforming all the others. They dig into the analytics, compare the high-performing page with others, and realize the difference is a shorter booking form and clearer meeting description. After updating the other pages to match, the whole team sees an increase in bookings and a smoother experience for clients! |
Benefit: Turn interest into income—faster.
How: YouCanBookMe makes it incredibly easy for leads, clients, or prospects to take the next step—booking a call, demo, or session—without delay. The faster someone can get on your calendar, the more likely they are to convert. And if you charge for your time, you can even connect YCBM to payment platforms like Stripe to get paid when someone books.
|
Example: A consultant adds a paid booking link to their website for 1:1 strategy sessions. Prospective clients can view availability, choose a time, and pay upfront—all in one smooth flow. No emails, no invoicing, no chasing payments. |
Now that you know the benefits (especially handy if your manager wants to chat about YouCanBookMe face-to-face!), let’s jump into the templates you can use to ask for approval. 👇
Break the ice with a quick Slack or Teams message, just to plant the idea in your manager’s head.
Now that you’ve opened the convo, here’s a polished follow-up email. Just tweak the parts in brackets and you’re good to go.
No reply? Don’t worry, it happens! Here’s a friendly nudge to keep things moving forward.
With YouCanBookMe, you're not just asking for another tool—you’re advocating for better workflows, fewer headaches, and a more professional experience for everyone you work with.
Now that you’ve got a clear picture of the benefits (plus templates to help make the ask!), you’re set up to confidently request approval—and hopefully help others on your team level up, too.
Start with the Slack message or email template, tailor it to your role, and hit send. Remember, one quick conversation could save you hours every single week!