Collect important info with customizable booking forms

Be prepared for every appointment. Easily gather the details you need—contact info, preferences, expectations, and more.

Get the data you need—right when someone books

Use your online booking form to collect the details you rely on most—contact information, how a customer found you, and what they want to discuss—so every meeting starts with context.

Create my booking page

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Qualify leads before you meet

Customize form fields to qualify bookers before you meet. Whether it’s asking about budget, timeline, or needs, get the important details upfront.

Get more bookings

A flexible booking form that fits the way you work.

Ask anything and structure everything—make fields required/optional, group and reorder questions, and add instructions where needed.

Multiple-choice

Use drop downs, checkboxes, or radio buttons to give bookers clear, simple options—and let them choose one or many.

Short or long answer

Collect quick details with short answers, or use long answer blocks when you need more space for bookers to share context or ask questions.

Blocking

Prevent unqualified bookings. Blocking questions check requirements—age, membership status, or eligibility—before someone can book.

Email and Phone number

Capture reliable contact info for automated confirmations and reminders. Phone numbers automatically detect the booker’s country for correct formatting and SMS delivery.

Pop-up

Add expandable pop-ups to share extra details—like terms, policies, or instructions—without cluttering your booking form.

Passthrough

Pre-fill fields with known information—like name or email—to speed up booking and reduce friction, especially when linking from your CRM or emails.

Hidden fields

Collect insights behind the scenes, such as referral source, campaign ID, or other metadata. Use that data to trigger actions in your automations without adding steps for the booker.

Conditional follow-up

Ask smarter, more relevant questions. Show or hide fields based on previous answers to keep your form short, personalized, and efficient.

Automatically customize notifications

Use booking form responses to personalize confirmations, reminders, and follow-ups—no manual editing required.

See our notifications ->

Export your data for analysis

View, manage, and export booking data as a CSV. Every meeting becomes a source of insight to refine your processes and improve your services.

Instantly send information to your CRM

Send booking form data straight to HubSpot, or connect to other CRM and marketing tools via Zapier to fully automate your workflows.

See our integrations ->

Collect payments before you meet

Your services are valuable. Make sure you get paid for them by integrating Stripe. Simply set your rate and collect payments at the time of booking.

Explore payment options ->

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Check out why our users love these features

Thousands of people have already simplified their online appointment scheduling with YouCanBookMe. Will you be next?

“YouCanBookMe has played a pivotal role in our ability to grow, and I love that we can actually set up the system to ask questions to be able to vet clients."

Traci Webb

Founder, Ayurvedic Living School
“The booking form was very unique to YouCanBookMe, and it's something that I absolutely love because it helps you prepare for meetings.”

Romana Siracusa

Marketing Coach, Grow with Ro
"The integration with Google Calendar brings in the bookings from YouCanBookMe straight into our diary, complete with the customer information, what they'd like to do, and their job description."

Stan Fedin

Founder, FITnFIX
"I direct all my potential clients to the booking form."

Cory Storin

Leasing Agent and Project Manager
"I couldn't imagine running my business without YCBM; it has become an integral part of my operations, allowing me to focus on other critical tasks."

Corine La Font

Founder, La Font and Associates
“I like your team, I like the newsletter, and I love the new features—like round robin and redirect. We’re excited to keep growing with you.”

Shawn Mintz

CEO, Mentor City

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FAQs

Can my booking form help me filter out unqualified bookings?

Yes! YouCanBookMe lets you set up blocking rules on your online booking form that collect essential information upfront and prevent unqualified bookings from being submitted. This means you only get meetings with bookers who meet your criteria, saving you time and ensuring your schedule is filled with valuable, relevant appointments.

How can I use conditional questions to make sure my bookers see the right questions?

Conditional questions let you create a smarter, more personalized booking experience by showing or hiding fields based on previous answers. This keeps your form concise and relevant, so bookers only see questions that matter to them. It helps you gather precise insights without overwhelming your clients, making every meeting prep more focused and efficient.

Can I customize the types of questions on my booking form?

YouCanBookMe offers a fully configurable booking form that lets you add, remove, reorder, and choose from many question types and custom fields—such as multiple-choice, short answer, long answer, checkboxes, and more. This flexibility ensures you collect exactly the data you need in the way that suits your business best.

Can I prefill booking form fields to simplify the booking process?

Yes, you can use shorthand codes to prefill form fields with known info like names or emails. This reduces friction for your bookers, speeds up the booking process, and helps returning clients book faster by having their details already filled in.