Deliver high-value impact with YouCanBook.me

Measurable results that make a day-to-day difference to higher education teams

60%

Reduction in office staff dealing with student appointments

5

Hours saved per week, per team member

25%

Reduction in student emails

What can YouCanBook.me deliver for your team?

Education scheduling software to save you time & improve your student experience

Effortless, accessible bookings 24/7

No back and forth to find a time. Students schedule appointments from any device, day or night. Simple, automated rescheduling options. Data protection (GDPR) and WCAG 2.0 (Level AA) compliant.

Productive student meetings

Streamlined bookings give you more time for focused work. No more hanging around for office hours that no one attends. Get the answers you need ahead of time so you’re prepared for every meeting. Unlimited reminders reduce no-shows.

Total control over your day

Easily manage when students can book with you. Syncs directly with your calendar for up-to-date availability every time. Padding and minimum notice periods give space between meetings

Easy to customize exactly the way you need it

No double bookings. Set the length of each meeting type to keep your day on track. Padding and minimum notice periods give space between meetings

Tab_4_-_easy_customize
Tab 2 - productive meetings
Tab 3 - take control
Tab 4 - easy customize
Tab_4_-_easy_customize

Effortless, accessible bookings 24/7

No back and forth to find a time. Students schedule appointments from any device, day or night. Simple, automated rescheduling options. Data protection (GDPR) and WCAG 2.0 (Level AA) compliant.

Tab 2 - productive meetings

Productive student meetings

Streamlined bookings give you more time for focused work. No more hanging around for office hours that no one attends. Get the answers you need ahead of time so you’re prepared for every meeting. Unlimited reminders reduce no-shows.

Tab 3 - take control

Total control over your day

Easily manage when students can book with you. Syncs directly with your calendar for up-to-date availability every time. Padding and minimum notice periods give space between meetings

Tab 4 - easy customize

Easy to customize exactly the way you need it

No double bookings. Set the length of each meeting type to keep your day on track. Padding and minimum notice periods give space between meetings

Getting started is fast and easy

Get started with a FREE 14 day trial of our paid plan to test out all the features.

Get started for FREE

No credit card required. Cancel anytime.

“YouCanBook.me has been a game changer for our team.”

Find out how universities around the world are using YCBM’s higher education scheduling software

Student Advising

Make sure those first weeks are as smooth as possible

  • Provide a reusable link for students to use every time they need to meet
  • Add all team members to the same link and let students choose who to meet with, or pre-select it for them so minimize mistakes
  • Find out what they want to discuss at the time of the booking so you’re prepared 
  • Unlimited reminders and SMS (SMS at an extra fee) to reduce no-shows

Test a sample booking page

student_advising

Student Success Coaching 

Give them what they need to succeed 

  • 24/7 bookings means students don’t have to wait to reach out 
  • Set your available times in advance so students know when they can meet with you, and you know who is coming. Easily adjust your schedule for week-to-week changes
  • Give appointment-specific instructions so students come fully prepared
  • Find out what they need at the time of booking so you can deliver more effective coaching
  • Unlimited email & SMS reminders (SMS at an extra fee) to reduce no-shows

Test a sample booking page

student_success_coaching

Receive 30% off with our education discount

We offer an education discount for universities and non-fee-paying schools. Sign up with an .edu, .ac.uk or .edu.au email address to receive the discount.

Student admissions & Campus Tours 

A great first impression for prospective students

  • Add booking page links to email signatures and on documentation to give prospective students an easy way to contact you

  • Offer in-person and video sessions

  • Automatically send prospective student information into your CRM

  • Unlimited reminders and SMS (SMS at an extra fee) letting them know directions, what to expect & next steps

  • Ask specific questions when they schedule to make sure they get the most relevant information

  • Easily control the times and dates of tours throughout the season

Test a sample booking page

campus-tour@2x

Trying to onboard your whole university?

If you’d like to introduce the tool campus-wide, get in touch and we can guide you through the entire process.

Office Hours  

Transparent and accessible pre-scheduled meetings

  • Set out in advance your available times so students know when you’re available, and you know who is coming. Easily adjust your schedule for week-to-week changes
  • Accommodate all students by offering in-person and remote sessions
  • Provide instructions and set expectations on your page so students can get ready to meet
  • Ask relevant questions at the time of booking so you can fully prepare
  • Unlimited reminders and SMS (SMS at an extra fee) to reduce no-shows

Test a sample booking page

office hours
video

Watch our Education Demo

Find out how quickly you can get started with YouCanBook.me

Career Services

Available 24/7 for the help they need

  • Add a QR code to your office door or in student facilities for one-click access
  • Add all service options to the same booking link so students can pre-select their requirements
  • Automatically update your student database with meeting details
  • Add booking details directly to student calendars 
  • Unlimited reminders and SMS (SMS at an extra fee) reduce no-shows

Test a sample booking page

career services

Fin Aid

Transparent and accessible pre-scheduled meetings

  • Set out in advance your available times so students know when you’re available, and you know who is coming. Easily adjust your schedule for week-to-week changes
  • Accommodate all students by offering in-person and remote sessions
  • Provide instructions and set expectations on your page so students can get ready to meet
  • Ask relevant questions at the time of booking so you can fully prepare
  • Unlimited reminders and SMS (SMS at an extra fee) to reduce no-shows

Test a sample booking page

office hours

Real stories, by real customers

Find out how YouCanBook.me drives positive change for teams like yours

Favourite features for thriving education teams

Used by universities and colleges to get maximum impact from YouCanBook.me
 

Booking form

Create a student-centric booking form with unlimited questions. Always come prepared for every meeting, knowing in advance the student's needs.

Appointment types & flexible durations

Different meetings require different durations. Give students the time they need for the issue they have.

Customized communications

Send notifications specific to each appointment. Include different information based on the type of meeting so you know they’re getting the right information every time.

Custom availability 

Manage your availability directly in your calendar. Easily add or remove times as your schedule changes. Effortlessly set availability for different days and different locations. 

Unlimited reminders: emails & SMS

Reduce no shows with unlimited reminders. Combine emails and SMS (SMS at an extra fee) so students can’t forget.

Mobile friendly

Friction-free bookings on any mobile device. Students can schedule time while they’re on the go.

Frequently asked questions

How are you notified when a student selects an appointment time?

As well as seeing new events appear on their connected calendar, advisors receive confirmation emails for new bookings. You can also add SMS notifications (SMS at an extra fee) to send to advisors for any new bookings they get.

Is it possible to add specific links in email signatures and program websites?

Yes, to direct students to a specific advisor, you can add extra information to your YCBM booking link. This extra information will take students straight to that advisor's availability.

How do you manage your meeting availability?

Once each advisor has shared their calendar with you, they manage their availability on that calendar. They don't need to log in to YouCanBook.me.

Does YCBM send auto-generated emails, such as reminder emails? If so, how much control do we have over these?

Yes, you can set up emails and SMS notifications (SMS at an extra fee) to automatically trigger at every stage of the booking process. These are completely customizable, you can tailor them to each advisor, and you can send as many or as few as you like.

Does YCBM work with a hybrid schedule?

Yes! Using conditional statements we can ensure students know exactly where to meet with you.

Can we offer group appointments?

Yes! using our units per slot feature, you can set up group counseling, tours, and more.

Getting started is fast and easy

Get started with a FREE 14 day trial of our paid plan to test out all the features.

Get started for FREE

No credit card required. Cancel anytime.