Thousands of colleges & universities trust YouCanBookMe for friction-free bookings
It’s the number one school scheduling software choice for educational institutions
Deliver high-value impact with YouCanBookMe
Measurable results that make a day-to-day difference for higher education teams
Reduction in office staff dealing with student appointments
Hours saved per week, per team member
Reduction in student emails
What can YouCanBookMe deliver for your team?
Appointment scheduling software that saves you time & improves your student experience
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Effortless, accessible bookings 24/7
No back and forth to find a time. Students can make online bookings from any device, day or night in just a few clicks. Simple, automated rescheduling options. Data protection (GDPR) and WCAG 2.0 (Level AA) compliant.
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More productive student meetings
No hanging around for office hours. A streamlined scheduling process gives you more time. Prepare for upcoming appointments with customizable booking forms. Unlimited reminders reduce no-shows.
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Total control over your day
Easily manage when students can book with you. Syncs directly with your calendar for up-to-date availability every time. Padding and minimum notice periods give space between meetings
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Easy to customize exactly the way you need it
No double bookings. Set the length of each meeting type to keep your day on track. Padding and minimum notice periods give space between meetings
Student Financial Services
- Add hyperlinks to your booking page to share financial aid documents and resources
- Integrate a Gmail account to send confirmation emails and reminders from a shared inbox
- Appointment types clearly signpost your financial aid services
- Students can self-cancel/reschedule appointments
Student Advising
Make sure those first weeks are as smooth as possible
- Provide a reusable booking link students can use every time they need to meet
- Add your whole team to the link and let students choose who to meet with, or pre-select it for them
- Get information about what they want to discuss so you can prepare
- Unlimited reminders and SMS (SMS at an extra fee) to reduce no-shows
Student Success Coaching
Give them what they need to succeed
- 24/7 access to bookings means students don’t have to wait to reach out
- Easily adjust your schedule for week-to-week changes
- Add meeting-specific instructions to emails so students come fully prepared
- Find out what they need at the time of booking so you can deliver more effective coaching
- Unlimited email & SMS reminders (SMS at an extra fee) to reduce no-shows
Student admissions & Campus Tours
A great first impression for prospective students
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Add booking page links to email signatures and on documentation to give prospective students an easy way to contact you
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Offer in-person and video sessions
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Automatically send prospective student information into your CRM
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Unlimited reminders and SMS (SMS at an extra fee) letting them know directions, what to expect & next steps
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Ask specific questions when they schedule to make sure they get the most relevant information
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Easily control the times and dates of tours throughout the season
Office Hours
Know who is coming ahead of time
- Display available times for the whole term.
- Easily adjust your schedule for week-to-week changes
- Accommodate all students by offering in-person and remote sessions
- Provide instructions and set expectations on your page so students can get ready to meet
- Ask relevant questions at the time of booking so you can fully prepare
- Unlimited reminders and SMS (SMS at an extra fee) to reduce no-shows
Career Services
Available 24/7 for the help they need
- Add a QR code to your office door or in student facilities for one-click access
- Add all service options to the same booking link so students can pre-select their requirements
- Automatically update your student database with meeting details
- Add booking details directly to student calendars
- Unlimited reminders and SMS (SMS at an extra fee) reduce no-shows
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View customer story"When we implemented YouCanBookMe, I had a full staff booking advising appointments. Pretty quickly, I went from six students down to two. Now the phone hardly ever rings. It really helps with efficiency."
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View customer story"When we moved to YouCanBookMe, it was a breath of fresh air to be booking people within minutes."
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View customer story"The reason I am here is to allow faculty to spend less time worrying about the technology, and more time helping their students. YouCanBookMe helps me accomplish that goal."
Favourite features for thriving education teams
Booking form
Highly customizable and student-centric booking form with unlimited questions. Be prepared for every meeting, knowing in advance the student's needs.
Appointment types & flexible durations
Different meetings require different durations. Give students the time they need for the issue they have.
Customized communications
Send notifications specific to each scheduled meeting. Include different information based on the type of meeting so you know they’re getting the right information every time.
Calendar managed availability
Manage your availability directly in your calendar. Easily add or remove times as your schedule changes. Effortlessly set availability for different days and different locations.
Unlimited reminders: emails & SMS
Reduce no shows with unlimited reminders. Combine emails and SMS (SMS at an extra fee) so students can’t forget.
Mobile friendly
Appointment scheduling software that works across desktop, mobile and tablet devices. Students can schedule time while they're on the go.
Get started for free
You can activate a 14 day trial of our paid plan at any time.
After your trial, enjoy our free version — forever.
4.7 / 5 — G2
