Drive student success with scheduling software for colleges & universities
Deliver a better, more accessible student experience with online scheduling. Empower students to book with you whenever they need to, with zero back-and-forth or delays.
Thousands of colleges & universities trust YouCanBookMe for friction-free bookings
It’s the number one school scheduling software choice for educational institutions.
Easily schedule and manage all your student meetings 🎓
Collect vital info before every meeting
Customizable booking forms let you fully prepare for meetings by asking students important questions right at booking. What do you need help with? What are your goals? How can we best support you? Ask it all!
Offer different appointment types
Schedule one-on-one, round-robin, and group advising sessions. Add as many appointment types as you need, covering advising, recruitment, office hours, campus tours, and more.
Keep students informed and engaged
Set up personalized, automated confirmation, reminder, and follow-up emails to send students vital resources and instructions or check up on progress.
Connect your favorite calendars
Connect your Google, Microsoft, and iCloud calendars to ensure all your meetings fit together like puzzle pieces. With YouCanBookMe, you’ll never have to worry about being double-booked again.
Say goodbye to skipped meetings
Cut down on no-shows and keep students on track with text reminders for meetings, scholarship deadlines, and more—delivered straight to their phones.
Safeguard your time and calendar
Ensure each student accesses the right booking page with password-protected links. Review and approve meetings before they land on your calendar via tentative bookings.
Admissions Teams
Effortlessly connect with prospective students
Let prospective students book interviews via any device in seconds. Schedule virtual and in-person webinars, info sessions, campus tours, and other group bookings by allowing up to 50 students to sign up for one meeting.
Build a seamless recruitment process
Customize your booking page to match your university’s brand—add your logo, colors, campus map, staff photos, and more. Boost your reach by embedding your booking page on your website, including it on your social media channels, and adding QR codes to all printed materials.
Faculty
No more waiting around for office hours
Make it easy for students to book appointments that fit into your schedule at any time, day or night. Let students choose the meeting duration, creating intentional and valuable sessions. Just a quick question? Great, they can select a 15-minute slot. Do they need more extensive help? An hour it is!
Deliver more value to your students
Replace dreaded guesswork with valuable prep work. Use our booking forms to ask the right questions before each meeting. Automatically send resources, tasks, and paperwork via automated confirmations and reminders. Schedule regular follow-ups to keep students accountable.
Student Services and Advising
Enhance accessibility and support for all students
Do away with phone call anxiety by letting students book meetings with you online, without any back and forth. Eliminate barriers via our accessible scheduling software for colleges, complete with automated time zones, language options, and auto-generated video chat links for remote support.
Manage scheduling for your entire team
Let each staff member create their own separate, fully customizable booking page. Link your advisors to various booking pages on one account. Let students choose who to meet with, assign advisors to specific meetings, or use round-robin scheduling to distribute appointments.
Trying to onboard your whole university?
If you'd like to introduce online booking software campus-wide, get in touch and we can guide you through the process.
Real results from educators like you!
Want to boost student success while saving time? See how our scheduling software for universities makes that possible. 👇
“When we pivoted to YouCanBookMe in 2016, it was a breath of fresh air to be booking people within minutes. Between the webhooks, the reminder emails, and our ability to really craft the booking form questions…it was a sell.”
“YouCanBookMe saves me a minimum of 5-10 minutes per booking. It inspires confidence in our team: confidence that we have time for our staff, and that the issue will be fixed. Confidence, transparency, ease of access. It really helps to break down the barriers.”
“When we implemented YouCanBookMe, I had a full staff booking advising appointments. Pretty quickly, I went from six students down to two. Now the phone hardly ever rings. It really helps with efficiency.”
Focus on students, not scheduling
Empower students to self-schedule meetings whenever they need to. Let us automate the tedious booking process so you can get back to what matters—guiding your students to success.
4.7 / 5 — G2
4.4 / 5 — Trustpilot
Tips and tricks for student success
Need expert advice you can count on? Dive into the resources below.
How CIA Uses Scheduling Software for a Wide Range of Uses Cases
Having online scheduling as an option in the toolbox gives the Cleveland Institute of Art the right solution for a wide range of challenges.
How Missouri State Advisors save 20h a week with a scheduling software
What could you be doing if you weren’t spending time scheduling meetings? Advisors at Missouri State University explain the real-world benefits they see using scheduling software for higher education.
How the Illinois College IT Team Reduced Emails & Calls by 25%
Illinois College’s Office of Information Technology dramatically reduced initial contacts, and saved 12 hours a month, using higher education scheduling software.
Frequently Asked Questions (FAQ)
What is the most used scheduling software for educators?
YouCanBookMe’s scheduling software for colleges and universities is a favorite among educators. It's very popular because it's easy to use and packed with features that make scheduling a breeze. In short, YouCanBookMe lets students self-schedule meetings that fit into your calendar in seconds, via any device. You can sync the campus scheduling software with your Google, Apple, or Microsoft calendar, customize booking forms to get all the info you need, and set up automatic reminders so no one forgets their appointment. Plus, you can use it for everything from one-on-one advising to group events like lectures and campus tours. The added bonus? It’s GDPR and WCAG 2.0 (Level AA) compliant, meaning your student’s data is always secure.
What is the best meeting scheduler for teachers?
Many teachers swear by YouCanBookMe as their go-to academic scheduling software. It’s designed to make your life easier, allowing you to set up custom booking pages to ask students specific questions ahead of time. Automatic confirmation and reminder emails mean fewer no-shows and better-prepared students. You can connect it to your existing calendars to avoid double bookings and manage all kinds of meetings, whether office hours, advising sessions, or study groups. It’s a flexible and reliable tool that fits perfectly into the busy life of a teacher.
Does YouCanBookMe offer a discount for educators?
Yes, we offer a special discount for educators! Universities and non-fee-paying schools can enjoy a 30% discount on our college scheduling software. Simply sign up with a .edu, .ac.uk, or .edu.au email address to take advantage of this offer.
I don’t want my page accessible to the public. Is there a way to password-protect it so only certain students can access/book time with me?
Absolutely! With our scheduling software for universities, you can password-protect your booking pages, ensuring only your designated students can access them. Plus, you can enable tentative bookings for extra security, allowing you to approve or decline appointments before they appear on your calendar.