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Let’s be real—between endless email chains, phone tag, and those dreaded “when are you free?” conversations, scheduling meetings can feel like a never-ending struggle.
Whether you’re a busy entrepreneur coordinating with clients or just trying to align schedules for a staff meeting, managing your calendar can quickly turn into a full-time job.
The good news? There are some fantastic tools designed to simplify the process and help you take back control of your day. We’ve rounded up the nine best appointment scheduling apps for 2025, so you can spend less time coordinating schedules and more time focusing on what matters.
Dive in to find the perfect scheduling solution—we’re sure one of these will be exactly what you’re looking for!
In short, an appointment scheduler is software that simplifies booking and managing meetings.
Instead of coordinating through endless emails or phone calls, appointment scheduling apps let you share your availability, allowing others to self-schedule a time that suits everyone.
These tools can be used for everything from one-on-one consultations and team syncs to group meetings and even resource reservations (like meeting rooms).
Available 24/7: Your booking page works around the clock. Clients can book an appointment that suits your schedule at their convenience—even outside your business hours.
Best for small businesses and solopreneurs |
Best for large businesses and enterprises |
Best for integrating with your POS |
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YouCanBookMe (YCBM) |
Calendly |
Square Appointments |
YCBM offers unmatched customization and flexibility, making it a great choice for individuals and small teams. | With advanced enterprise features and robust integrations, Calendly is best suited to larger companies. | Square integrates scheduling with payment solutions, ideal for businesses using a POS system for transactions. |
To find the appointment scheduling app that’s right for you, consider these factors:
9 Best Appointment Scheduling Apps |
1. YouCanBookMe (YCBM)—Best for small businesses and solopreneursPerfect for small businesses and solopreneurs, YouCanBookMe makes scheduling effortless with its highly customizable booking pages and easy-to-use interface. By syncing with your favorite calendars and automating reminders, confirmations, and follow-ups, it ensures no-shows are a thing of the past.Read more about YouCanBookMe |
2. Square Appointments—Best for integrating with your POSSquare Appointments blends scheduling, payments, and customer management, making it a handy choice for businesses already using Square’s POS system. Tailored for service-based industries, it simplifies bookings while managing staff schedules and client interactions in one platform. |
3. Acuity Scheduling—Best for client managementAcuity Scheduling goes beyond booking appointments by offering tools for client management, payment processing, and customized forms. Designed for service professionals, it helps streamline operations with features like tips, gift certificates, and invoicing. Read more about Acuity Scheduling |
4. Google Calendar—Best for working within the Google suiteSimple, familiar, and integrated with the rest of Google Workspace, Google Calendar is made for professionals who need a no-frills scheduling tool. While not packed with extras, it’s reliable for basic appointment booking and works seamlessly with Gmail and Google Meet. Read more about Google Calendar |
5. Calendly—Best for large companies and enterprisesCalendly is the go-to scheduler for large businesses and enterprises, offering advanced team features, a wide range of integrations, and detailed analytics to handle complex scheduling needs. Despite its power, it remains user-friendly and easy to navigate. Read more about Calendly |
6. SimplyBook.me—Best for international payment integrationsSimplyBook.me shines with its international payment options, supporting multiple currencies and various platforms like Alipay and Mollie. With added perks like ready-to-use website templates and a built-in CRM, it’s a good choice for service businesses with global reach. Read more about SimplyBook.me |
7. Picktime—Best for room and equipment managementPicktime specializes in helping businesses manage appointments alongside physical resources like meeting rooms, studios, and equipment. It’s great for organizations with shared spaces, syncing seamlessly with popular calendars and enabling team collaboration. Read more about Picktime |
8. SuperSaaS—Best for waitlists and queuesSuperSaaS is a good fit for businesses that frequently manage waitlists, ensuring every open slot gets filled with ease. While its interface isn’t flashy, it delivers reliable tools like payment processing, analytics, and essential integrations for a smooth booking process. Read more about SuperSaaS |
9. Appointy—Best for built-in marketing supportAppointy is your go-to scheduler if you want built-in marketing tools alongside appointment management. From email campaigns to social media booking integrations, it helps businesses attract and retain clients. Read more about Appointy |
If you're a solopreneur looking for an appointment scheduling app that's as customizable as it is user-friendly, YouCanBookMe (YCBM) is the perfect fit! With YCBM, your clients, customers, and employees can book time with you in just a few clicks.
Gone are the days of disruptive and tedious email chains—your booking page is simple, intuitive, and crafted to make the scheduling process smooth for everyone.
Getting started is easy—just create your booking page, set your availability, and you’re ready to roll. YouCanBookMe syncs with your favorite calendars to ensure you're never double-booked, and it automates all notifications, sending confirmations, reminders, and follow-ups, to cut down on no-shows and keep your clients up to speed.
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Let’s explore a couple of the features that make YouCanBookMe the must-have scheduling software for small business. 👇
Ready to finally have control over your calendar? YouCanBookMe puts the power back in your hands, so you can keep your day flowing without interruptions:
Your appointment scheduling app should be just as simple for your clients as it is for you.
That’s where YCBM’s “Overlay your availability” feature shines—it lets clients instantly see when your schedules match up, eliminating the need to switch between screens.
Scheduling a meeting becomes fast, easy, and hassle-free for all parties.
YouCanBookMe offers flexibility with its plans. You can stick with the free online appointment scheduling plan or upgrade to one of three paid tiers—Individual, Professional, or Teams—to unlock even more features.
You can take each paid plan for a test run with a free 14-day trial (no credit card required).
If you’re already using Square’s POS (point-of-sale) tech, then Square Appointments might be just what you’re looking for! The tool essentially combines scheduling, payments, and customer management into one platform.
Designed with service-based businesses like salons and fitness studios in mind, Square Appointments offers an intuitive, mobile-friendly interface that ensures a smooth booking experience for your customers.
Plus, it includes helpful features like resource management and staff commission tracking to make running your business easier.
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Square Appointments offers three plans: Free, Plus, and Premium. The tool also offers a generous, 30-day free trial.
Acuity Scheduling stands out for its client management features, making it a good choice for service-based professionals like consultants, coaches, or wellness practitioners.
Acuity not only helps you schedule appointments but also lets you manage client records, send forms, and collect payments.
It’s especially useful if you offer paid appointments, as you can receive tips, sell gift certificates, offer payment plans, as well as generate invoices and receipts.
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Acuity Scheduling plans start at $20/month. While there is no free plan, Acuity does offer a 7-day free trial.
Google Calendar isn’t just a calendar—it’s a simple but effective scheduling tool for anyone already using Google Workspace. It’s easy, reliable, and integrates smoothly with Gmail, Google Meet, and other Google tools you rely on.
With built-in Google appointment scheduling and shared calendars, it’s a solid choice for professionals who don’t have the time (or desire) to learn a new tool.
While it’s not as robust as other appointment scheduling apps on this list, its ease of use and compatibility with the Google ecosystem makes it a contender for basic scheduling needs.
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Google Calendar comes included in all Google Workspace plans, which start at $6/user/month. You try it out with a free 14-day trial!
If you use a free Google account, you can also access a limited version of the scheduler.
Perhaps the most well-known appointment scheduling app in North America, Calendly is built for businesses that think big. In short, Calendly is designed to handle the complexities of enterprise-level operations.
With advanced team scheduling, integrations galore, and detailed analytics, it’s a go-to choice for large companies juggling complex schedules.
Apart from its enterprise features, Calendly is also known for its user-friendly interface and low learning curve.
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Calendly’s plans start at $10/user/month. You can test out the Teams plan during a free 14-day trial.
SimplyBook.me is another appointment scheduling app aimed at service-based businesses. Its standout feature? Accepting online payments in multiple currencies through Stripe, PayPal, Square, Alipay, Worldpay, Mollie, PaySafeCard, and many more.
Beyond payments, the tool offers other handy features, including booking appointments via social media, ready-to-use booking website templates, and a built-in CRM system to manage customer data and track booking history.
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SimplyBook.me has a more complicated pricing structure than other scheduling apps.
All plans (even the most expensive one) come with a cap on the number of bookings you can make. Additionally, if you want to use more than eight custom features, you’ll have to opt for the Premium plan.
You can test the tool out with a free 14-day trial.
Picktime is a helpful appointment scheduling app for businesses that need to manage physical spaces and equipment alongside their bookings. Whether it’s meeting rooms, studios, medical equipment, or fitness gear, Picktime ensures everything is booked and ready to go when you need it.
Plus, the tool syncs with popular calendars like Google, Outlook, and iCal, and supports team scheduling for businesses with multiple staff members who need to collaborate or share responsibilities.
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Picktime offers a free online appointment scheduling plan, and two different paid plans. Your choice between the three will depend on both the features and number of users you need.
Unlike the majority of meeting schedulers on this list, Picktime doesn’t have a free trial.
If your business frequently deals with waitlists, SuperSaaS is worth looking into. It’s a practical option for industries like beauty, fitness, and medical practices where cancellations, rescheduling, and high demand are common. The waitlist feature ensures you never miss an opportunity to fill an open slot by automatically notifying the next person in line.
While the interface isn’t the most modern or intuitive, SuperSaaS still offers convenient features like payment processing, analytics, and a healthy number of third-party app integrations.
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SuperSaaS offers a free plan and a few different paid plans. Your choice between the paid plans will depend on the number of appointments you need.
The appointment scheduling app doesn’t offer a free trial as most of its features are available to test on the free plan.
If you need marketing tools alongside your scheduling, check out Appointy. From automated email campaigns to review collection and client retention tools, Appointy is designed to keep your customers booking for the long haul.
Clients get automatic reminders and follow-ups, helping them stay on top of their appointments, while you can monitor their preferences, purchase history, and reviews to customize your services. Additionally, Appointy integrates with social media platforms, letting you promote services and accept bookings directly from Facebook and Instagram.
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Appointy’s paid plans start at $29.99/month. If you want to add more than one user, you’ll have to opt for the Professional plan at $59.99/month or the Enterprise plan at $99.99/month.
Appointy offers a free plan and a free 14-day trial of its paid plans.
We’ve all been there—trying to squeeze in last-minute appointments, navigating tricky time zones, or getting stuck in a long email chain just to land on a time that works for everyone. It’s frustrating, exhausting, and can leave you feeling like your calendar is running your life instead of the other way around.
Thankfully, it doesn’t have to be this way. The right scheduling tool can help you take control of your time, eliminate the back-and-forth, and bring order to your busy day.
Ready to make the switch? Start with YouCanBookMe—try it free for 14 days (no credit card required!) and see how easy and stress-free scheduling can be.