9 Best Appointment Scheduling Apps to Try in 2025

Let’s be real—between endless email chains, phone tag, and those dreaded “when are you free?” conversations, scheduling meetings can feel like a never-ending struggle.

Whether you’re a busy entrepreneur coordinating with clients or just trying to align schedules for a staff meeting, managing your calendar can quickly turn into a full-time job.

The good news? There are some fantastic tools designed to simplify the process and help you take back control of your day. We’ve rounded up the nine best appointment scheduling apps for 2025, so you can spend less time coordinating schedules and more time focusing on what matters.

Dive in to find the perfect scheduling solution—we’re sure one of these will be exactly what you’re looking for!

First things first—What is an appointment scheduler?

In short, an appointment scheduler is software that simplifies booking and managing meetings. 

Instead of coordinating through endless emails or phone calls, appointment scheduling apps let you share your availability, allowing others to self-schedule a time that suits everyone. 

These tools can be used for everything from one-on-one consultations and team syncs to group meetings and even resource reservations (like meeting rooms).

What are the benefits of scheduling appointments via an online app?

• Saves time: Forget the back-and-forth emails or phone calls trying to find a time to meet. Appointment scheduling apps let your clients pick a time that works for both parties quickly and easily. That’s one less thing on your to-do list.
• Reduces no-shows: Forgotten appointments? Not anymore. Automatic reminders ensure your clients (and you!) never miss a meeting.
• Boosts professionalism: A polished booking page with your logo, colors, and a friendly message shows your clients you’re organized and serious about your business.

• Available 24/7: Your booking page works around the clock. Clients can book an appointment that suits your schedule at their convenience—even outside your business hours.

Top appointment scheduling apps—Executive summary

Best for small businesses and solopreneurs	Best for large businesses and enterprises	Best for integrating with your POS
YouCanBookMe (YCBM)	Calendly	Square Appointments
YCBM offers unmatched customization and flexibility, making it a great choice for individuals and small teams.	With advanced enterprise features and robust integrations, Calendly is best suited to larger companies.	Square integrates scheduling with payment solutions, ideal for businesses using a POS system for transactions.

Our ratings and buying guide

To find the appointment scheduling app that’s right for you, consider these factors:

• Ease of use—A good scheduling app should be intuitive for both you and your clients. The easier it is to set up, customize, and navigate, the more time it’ll save you in the long run.
• Appointment reminders and follow-ups—Automated reminders can reduce no-shows and last-minute rescheduling. Some apps also include follow-up emails, making it easy to stay engaged with clients after your meeting.
• Customization and branding—Look for an app that lets you brand your scheduling page to give clients a cohesive experience. Customization options should include layout, colors, and even embedding options!
• Client experience—The scheduling experience should be quick and hassle-free. Prioritize features like intuitive navigation, automatic email updates, and mobile-friendly design. A smooth, user-friendly experience doesn’t just make life easier; it leaves a lasting impression that turns one-time bookers into repeat clients.

1. YouCanBookMe (YCBM)—Best overall

If you're a solopreneur looking for an appointment scheduling app that's as customizable as it is user-friendly, YouCanBookMe (YCBM) is the perfect fit! With YCBM, your clients, customers, and employees can book time with you in just a few clicks. 

Gone are the days of disruptive and tedious email chains—your booking page is simple, intuitive, and crafted to make the scheduling process smooth for everyone.

Getting started is easy—just create your booking page, set your availability, and you’re ready to roll. YouCanBookMe syncs with your favorite calendars to ensure you're never double-booked, and it automates all notifications, sending confirmations, reminders, and follow-ups, to cut down on no-shows and keep your clients up to speed.

Key YouCanBookMe features

• Schedule one-on-one, group, or round-robin meetings
• Send customizable confirmations, reminders, and follow-ups
• Embed your booking page directly on your site or add a “Book Now” button
• Set prices, accept payments, and offer promo codes for your services
• Offer different appointment types, locations, and durations
• Customize your booking page with your colors, logos, text, and photos

Let’s explore a couple of the features that make YouCanBookMe the must-have scheduling software for small business. 👇

Take charge of your schedule

Ready to finally have control over your calendar? YouCanBookMe puts the power back in your hands, so you can keep your day flowing without interruptions:

• Minimum notice periods—Whether two hours or two days, set a required notice time to prevent last-minute bookings.
• Built-in buffer times—Add padding between appointments for prep, travel, or a quick coffee break.
• Booking limit—Control the number of bookings per day to avoid meeting fatigue.
• Time-specific meetings—Set dedicated blocks for different meeting types. For example, Monday mornings for team syncs, Wednesdays for client onboarding, and Friday afternoons for product demos.

Let bookers overlay their calendars

Your appointment scheduling app should be just as simple for your clients as it is for you. 

That’s where YCBM’s “Overlay your availability” feature shines—it lets clients instantly see when your schedules match up, eliminating the need to switch between screens. 

Scheduling a meeting becomes fast, easy, and hassle-free for all parties.

Pricing and plans

YouCanBookMe offers flexibility with its plans. You can stick with the free online appointment scheduling plan or upgrade to one of three paid tiers—Individual, Professional, or Teams—to unlock even more features.

You can take each paid plan for a test run with a free 14-day trial (no credit card required).

2. Square Appointments—Best for integrating with your POS

If you’re already using Square’s POS (point-of-sale) tech, then Square Appointments might be just what you’re looking for! The tool essentially combines scheduling, payments, and customer management into one platform.

Designed with service-based businesses like salons and fitness studios in mind, Square Appointments offers an intuitive, mobile-friendly interface that ensures a smooth booking experience for your customers. 

Plus, it includes helpful features like resource management and staff commission tracking to make running your business easier.

Key features

• Built-in payment processing with Square POS
• Multi-staff scheduling and multi-location management
• Automatic reminders and confirmations
• Inventory management
• Commission tracking
• Client profiles for repeat bookings

Pricing and plans

Square Appointments offers three plans: Free, Plus, and Premium. The tool also offers a generous, 30-day free trial.

Create your free booking page

Get started with a free, 14-day trial of YouCanBookMe's highly customizable scheduling app. Then, you can upgrade or stay on the free plan forever.

3. Acuity Scheduling—Best for client management

Acuity Scheduling stands out for its client management features, making it a good choice for service-based professionals like consultants, coaches, or wellness practitioners. 

Acuity not only helps you schedule appointments but also lets you manage client records, send forms, and collect payments. 

It’s especially useful if you offer paid appointments, as you can receive tips, sell gift certificates, offer payment plans, as well as generate invoices and receipts.

Key features

• Automated confirmation and follow-up emails, as well as email and SMS reminders
• Schedule packages, group classes, and memberships
• Receive tips, offer coupons, and sell gift certificates
• Payment plans with upsell add-ons at checkout
• Generate receipts and invoices

Pricing and plans

Acuity Scheduling plans start at $20/month. While there is no free plan, Acuity does offer a 7-day free trial.

4. Google Calendar—Best for working within the Google suite

Google Calendar isn’t just a calendar—it’s a simple but effective scheduling tool for anyone already using Google Workspace. It’s easy, reliable, and integrates smoothly with Gmail, Google Meet, and other Google tools you rely on.

With built-in Google appointment scheduling and shared calendars, it’s a solid choice for professionals who don’t have the time (or desire) to learn a new tool. 

While it’s not as robust as other appointment scheduling apps on this list, its ease of use and compatibility with the Google ecosystem makes it a contender for basic scheduling needs.

Key features

• Automatic event invitations and reminders
• Seamless integration with other Google tools, including Gmail, Google Meet, and Google Drive
• Unlimited, shareable calendars
• Color-coded events for better organization
• Recurring events

Pricing and plans

Google Calendar comes included in all Google Workspace plans, which start at $6/user/month. You try it out with a free 14-day trial!

If you use a free Google account, you can also access a limited version of the scheduler.

5. Calendly—Best for large companies and enterprises

Perhaps the most well-known appointment scheduling app in North America, Calendly is built for businesses that think big. In short, Calendly is designed to handle the complexities of enterprise-level operations. 

With advanced team scheduling, integrations galore, and detailed analytics, it’s a go-to choice for large companies juggling complex schedules. 

Apart from its enterprise features, Calendly is also known for its user-friendly interface and low learning curve.

Pros ✅	Cons ❌
Scalable for teams and enterprises Intuitive user interface Over 100 native integrations Analytics and reporting for team performance	Doesn’t sync with Apple Calendar Limited customization and branding options compared to Calendly alternatives

Key features

• Schedule one-on-one, group, and round-robin meetings
• Online payments via Stripe and PayPal
• Automatic meeting notifications and reminders
• Routing logic
• Meeting polls (so participants can vote on a time to meet)

Pricing and plans

Calendly’s plans start at $10/user/month. You can test out the Teams plan during a free 14-day trial.

6. SimplyBook.me—Best for international payment integrations

SimplyBook.me is another appointment scheduling app aimed at service-based businesses. Its standout feature? Accepting online payments in multiple currencies through Stripe, PayPal, Square, Alipay, Worldpay, Mollie, PaySafeCard, and many more. 

Beyond payments, the tool offers other handy features, including booking appointments via social media, ready-to-use booking website templates, and a built-in CRM system to manage customer data and track booking history.

Pros ✅	Cons ❌
Point of sale (POS) system Robust, global payment integrations HIPAA compliant Activity dashboard and reports	Custom features are more expensive Interface can be clunky at times Complicated pricing structure

Key features

• Personalized booking pages and websites hosted by SimplyBook.me
• Automated confirmation, reminder, and meeting cancellation emails 
• Built-in CRM system for managing customer information
• Social media integrations with Facebook and Instagram
• A wide array of international online payment options

Pricing and plans

SimplyBook.me has a more complicated pricing structure than other scheduling apps. 

All plans (even the most expensive one) come with a cap on the number of bookings you can make. Additionally, if you want to use more than eight custom features, you’ll have to opt for the Premium plan.

You can test the tool out with a free 14-day trial.

So many clients. So little time.

Say goodbye to the back-and-forth emails to schedule appointments, and say hello to your 24/7 virtual scheduling assistant.

7. Picktime—Best for room and equipment management

Picktime is a helpful appointment scheduling app for businesses that need to manage physical spaces and equipment alongside their bookings. Whether it’s meeting rooms, studios, medical equipment, or fitness gear, Picktime ensures everything is booked and ready to go when you need it.

Plus, the tool syncs with popular calendars like Google, Outlook, and iCal, and supports team scheduling for businesses with multiple staff members who need to collaborate or share responsibilities.

Pros ✅	Cons ❌
Affordable pricing Team scheduling features Manages rooms, equipment, and other resources Mobile app available	Limited branding options Interface sometimes feels cumbersome Cannot customize reminders

Key features

• Custom booking page and option to embed on your site
• Take payments for appointments via PayPal and Stripe
• Automated, standard SMS and email reminders and notifications
• Books applicable resources and rooms alongside meetings
• Team scheduling features with permissions and reports

Pricing and plans

Picktime offers a free online appointment scheduling plan, and two different paid plans. Your choice between the three will depend on both the features and number of users you need. 

Unlike the majority of meeting schedulers on this list, Picktime doesn’t have a free trial.

8. SuperSaaS—Best for waitlists and queues

If your business frequently deals with waitlists, SuperSaaS is worth looking into. It’s a practical option for industries like beauty, fitness, and medical practices where cancellations, rescheduling, and high demand are common. The waitlist feature ensures you never miss an opportunity to fill an open slot by automatically notifying the next person in line.

While the interface isn’t the most modern or intuitive, SuperSaaS still offers convenient features like payment processing, analytics, and a healthy number of third-party app integrations. 

Pros ✅	Cons ❌
Accept online payments via Stripe and PayPal Waitlist and queue management Reporting features Supports 34 languages	No option for unlimited appointments User interface feels dated Unintuitive mobile experience

Key features

• Send meeting confirmations, reminders, and follow-ups
• Automatic and manual waitlists with notifications
• Online payments via Stripe and PayPal
• Book one-time and recurring meetings
• Embeddable booking page

Pricing and plans

SuperSaaS offers a free plan and a few different paid plans. Your choice between the paid plans will depend on the number of appointments you need. 

The appointment scheduling app doesn’t offer a free trial as most of its features are available to test on the free plan.

9. Appointy—Best for built-in marketing support

If you need marketing tools alongside your scheduling, check out Appointy. From automated email campaigns to review collection and client retention tools, Appointy is designed to keep your customers booking for the long haul.

Clients get automatic reminders and follow-ups, helping them stay on top of their appointments, while you can monitor their preferences, purchase history, and reviews to customize your services. Additionally, Appointy integrates with social media platforms, letting you promote services and accept bookings directly from Facebook and Instagram.

Pros ✅	Cons ❌
Mobile apps available Customer support via phone and live chat Multi-location support Built-in marketing tools	Expensive compared to other options Outdated interface Limited integrations

Key features

• Automated email and SMS reminders
• Clients can book directly via social media
• Marketing tools such as email marketing campaigns and conversion analytics
• Online payments for appointments 
• One-time and recurring bookings

Pricing and plans

Appointy’s paid plans start at $29.99/month. If you want to add more than one user, you’ll have to opt for the Professional plan at $59.99/month or the Enterprise plan at $99.99/month.

Appointy offers a free plan and a free 14-day trial of its paid plans.

Say goodbye to the scheduling chaos

We’ve all been there—trying to squeeze in last-minute appointments, navigating tricky time zones, or getting stuck in a long email chain just to land on a time that works for everyone. It’s frustrating, exhausting, and can leave you feeling like your calendar is running your life instead of the other way around.

Thankfully, it doesn’t have to be this way. The right scheduling tool can help you take control of your time, eliminate the back-and-forth, and bring order to your busy day.

Ready to make the switch? Start with YouCanBookMe—try it free for 14 days (no credit card required!) and see how easy and stress-free scheduling can be.