Best Scheduling Apps

Know that feeling when you're staring at an endless sea of options and can't decide? That's the SaaS market for you, especially when it comes to appointment scheduling software. And every new tool just adds to the confusion…

But don't sweat it, we've got your back.

We hunkered down, sipped gallons of coffee, and sifted through the maze of appointment scheduling apps for you. So sit back, relax, and pick the best scheduling app for your business in minutes!

Let's dive in!

What is a Scheduling App?

A scheduling app is a digital tool that helps you manage your time by making it easier to book, organize, and keep track of appointments, meetings, and other event types. Whether you're a busy professional, a freelancer juggling multiple clients, or someone just trying to stay on top of personal commitments, scheduling software can take a lot of the stress out of coordinating your work and personal calendar.

How does it work?

Instead of endless back-and-forth emails trying to find a time that works, you can simply share scheduling links and let bookers choose a slot that fits your availability.

Most scheduling tools also offer helpful features like automated email and SMS reminders, calendar integration, and even time zone detection—so you never miss a meeting or double-book yourself again.

In short, a good appointment scheduling app puts your calendar on autopilot, saving you time and helping you stay organized—whether you’re booking client sessions, team check-ins, or coffee with a friend.

Best Scheduling Apps: Executive Summary

You’ll save the most time if you choose Clockwise.
You’ll get more features overall if you switch to Calendly.
You’ll get the most personalization power if you choose YouCanBookMe.

Best Overall

Runner-Up

Best for Enterprises

YouCanBookMe appointment scheduling app icon

 

clockwise-logo

calendly

YouCanBookMe

Clockwise

Calendly

Best for small business owners who need a highly-customizable tool  Best for personal time management Best for large teams with a good budget

Buying Guide & How We Rate The Tools

Booking tools are like shoes: each one has a unique style that appeals to a specific audience. But fear not, we've done the legwork for you and curated a list of tools based on four common dimensions that matter to everyone. These are:

Ease of use: Because who has time for a clunky booking tool that takes ages to learn? We’ve rated each tool based on how quick and easy it is to use, so your team can hit the ground running and increase productivity in no time with no scheduling conflicts.

Integrations: We’ve evaluated how well each tool can integrate with other popular tools and online calendars, so you don't have to overhaul everything just to make a booking tool work.

Pro tip: You can streamline your workflow by integrating social media scheduling tools with your appointment planner. These tools help automate posts, maintain consistency, and ensure you never miss an opportunity to engage with your audience.

Value for money: We all work hard for our money, so we've looked at the scheduling features and additional features each tool offers, compared them to the price tag, and evaluated what you get for the price you pay. Some tools offer a limited free plan which may come with significant restrictions.

Customization: We’ve rated each tool based on how much freedom they give you to customize your booking page according to your personal style or company branding.

Note: low scores aren’t always bad.

Remember, each online scheduling tool has its specialty. Whether you're a large enterprise or a one-person show, the key is to find the combination of features that work best for you. So without further ado, let's dive into our mini-reviews of each tool.

The 10 Best Scheduling Apps Of 2025

1. YouCanBookMe (YCBM)

A scheduling platform that offers rich booking page customization options and auto-adjusts booking page language based on region, making it perfect for individuals and small teams who rely on client bookings and work across borders and time zones. 

Read more about YouCanBookMe

 2. HubSpot Meeting Scheduler

A scheduling app specifically designed for sales teams that offers the features necessary to make it easy for both prospects and sales reps to schedule appointments.

  Read more about HubSpot Meeting Scheduler

3. Calendly

Powerful scheduling software designed to simplify scheduling for large people-facing enterprises. Offers useful features like workflow automation, automatic time zone detection, and integrations with multiple online calendars.

Read more about Calendly


4. SimplyBookMe

Scheduling software designed for healthcare enterprises. Offers customizable booking websites, HIPAA compliance, and a built-in CRM system to manage patient information.

Read more about SimplyBookMe


5. Square Appointments

An all-in-one scheduling and payment solution that offers AI chatbot/assistant, automated text and email appointment reminders to reduce no-shows, and integrated payment processing with Square, Visa, Mastercard, and Discover.

Read more about Square Appointments


6. Doodle

With an intuitive user interface, easy group polling, and integrations with Google Meet and Zoom, Doodle's scheduling software is ideal for teams looking to schedule recurring group meetings and collaborate across different time zones.

Read more about Doodle


7. OnceHub

A comprehensive scheduling and lead generation (and qualification) tool with a workflow builder, chatbots, and call routing to optimize the sales process. Also integrates with popular CRMs like Salesforce and HubSpot.

Read more about OnceHub


8. Setmore

Offers automatic confirmation, reminders, and follow-ups with secure online payments, 40+ native integrations, and one-click appointment bookings. Free for up to four users and a good choice for solopreneurs and educators.

Read more about Setmore


9. Google Calendar

With drag-and-drop functionality and automatic syncing across devices, it’s best for those who prefer scheduling within the Google ecosystem and need an easy-to-use interface for collaboration and scheduling.

Read more about Google Calendar


10. Clockwise

A smart calendar assistant that helps you manage time better with features like focus time scheduling, automatic rescheduling of meetings, and detailed productivity insights.

Read more about Clockwise

Features of Scheduling Apps to Look for

Scheduling apps make it easier to manage meetings and schedule appointments by offering features that simplify scheduling.

Look for tools with booking links, automated reminders, and calendar app integration—these can help streamline your workflow, prevent double bookings and no-shows, and keep all scheduled events organized neatly in one place.

Key Features of Appointment Scheduling Apps

Here is a more in-depth look at the scheduling features that’ll come in handy:

  • Scheduling links: Allow others to book meetings or appointments with you by sharing a unique link.

  • Automated reminders: Send reminders to attendees before a meeting or appointment to reduce the risk of no-shows.

  • Integration with calendar apps: Ensure that all scheduled events are in one place by syncing with calendar apps like Google or Microsoft Calendar.

  • Recurring appointments: Schedule meetings or appointments that occur on a regular basis, such as weekly team meetings or monthly check-ins.

  • Meeting scheduler: Allow others to schedule meetings with you by selecting an available time slot on your calendar.

  • Online scheduling page: Create a page where others can book appointments with you, complete with customizable fields and branding.

  • Scheduling rules: Set rules for when and how others can schedule new meetings or appointments with you, such as minimum notice periods and buffer times.

  • Video conferencing tools: Integrate with video conferencing tools, such as Zoom or Google Meet, to hold virtual meetings.

Scheduling App Pricing and Use Case

With so many scheduling apps available—ranging from free tools to advanced subscription-based platforms—it’s important to narrow your focus before diving in. Some apps are built for specific industries like healthcare or finance, while others work well across a wide range of use cases.

Action step: Before exploring our list, take a moment to define what you need. Are you scheduling for personal use, managing a small business, or coordinating a large team? Knowing your main goal will help you quickly identify the scheduling app that best fits your needs.

Free Scheduling Apps vs. Custom Pricing Models

Some scheduling apps offer a free plan, while others require a paid subscription. Remember:

  • Free plans may have limited features, such as a limited number of scheduling links or automated reminders.

  • Paid plans often include additional features, such as custom pricing models, unique capabilities, and integration with popular third-party apps.

When choosing the best scheduling app for you, it’s essential to consider the features and pricing model that best fit your needs. Some popular free scheduling apps include YouCanBookMe and Calendly, while paid options include OnceHub and Setmore.

Ultimately, the best scheduling app for you will depend on your specific needs and preferences.


1. YouCanBookMe — Best Overall

YouCanBookMe homepage 2025

YouCanBookMe Overview

Ever feel like you need a personal assistant just to manage your schedule? Bridget and Keith Harris certainly did, which is why they founded YouCanBookMe in 2011—to simplify the chaos and make scheduling a stress-free experience.

What truly sets YouCanBookMe apart from the many competing apps is the level of customization. Whether it's your brand or the tone of your email notifications, YCBM makes it easy to create the best and most personalized scheduling experience for your customers.

Whipping up a new booking page is easier than ever with YouCanBookMe’s pre built templates and non-modular workflow, which centralizes your front and back-end booking page configurations in one place.  

Make a great first impression

Get started with the most personalized meeting scheduler to build your business.

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connect your calendars professional services

YCBM also supports translated scheduling pages in 44 languages (including Chinese and Arabic) and auto-detects local time. All these features make YCBM's scheduling software excellent for individuals and small businesses working across borders and in different time zones.

You don’t have to take our word. Check out this interactive tour to get a feel of our lighting-fast booking process.

Pros

Cons

  • Extremely customizable
  • 7,000+ third-party Zapier integrations
  • Auto-adjusts language and time zone based on region
  • Pooled availability for teams
  • Ability to take payments for bookings
  • Free forever plan
  • Not designed for large-scale events or webinars with 50+ guests
  • Built for small business, so has limited enterprise features

YouCanBookMe Features

Let’s take a look at features that make YCBM stand out from other scheduling platforms on the market: 

Rich Booking Page Customization Options

With YouCanBookMe, you can customize your booking page to the fullest. You can choose a booking page color from a rainbow palette, add a custom background, add a footer with a website or social link, and use the Markdown toolbar to stylize your booking page text and insert a logo. 

Customized YouCanBookMe booking pages

Stay in Control of Your Time

YCBM puts you fully in the driver's seat of your schedule, making sure your calendar works for you—not the other way around. With YouCanBookMe's robust availability settings, you can keep your day flowing to your exact specifications:

  • Minimum notice periods—Whether two hours or two days, set a required notice time to prevent last-minute bookings.
  • Built-in buffer times—Add padding between meetings for preparation, travel, or a coffee break.
  • Booking limit—Control the number of bookings per day to avoid meeting fatigue.
  • Time-specific meetings—Set dedicated blocks for different meeting types. For example, Monday mornings for client onboarding, Tuesdays for team syncs, and Friday afternoons for product demos.

Automate and Customize Email and SMS Notifications

YCBM allows you to fully automate email and SMS notifications. This means you can set up events that trigger these notifications.

For example, you can automatically:

In addition, you can fully customize these notifications with block quotes, text style, hyperlinks, and images. You can also personalize them with mailmerge tags that insert meeting details based on what the booker chose.  

YouCanBookMe has the widest range of notification options, including no-show notifications and automated accept/reject emails.  

YCBM Pricing

YouCanBookMe pricing yearly

YouCanBookMe offers a generous free plan with one booking page and one calendar connection.

The paid plans are affordable, starting at just $8.10/month. Your choice between the paid plans will depend on how many calendars you want to connect and how many booking pages you need.

Use YCBM if:

  • You want to offer a completely personalized and branded booking experience that syncs with your favorite calendars (including Apple, Google, Microsoft, and Fastmail).
  • You work with clients or teammates who speak different languages and could use automatically translated booking pages.
  • You're looking for a tool with a rich set of features and a short learning curve that's super easy to get started with.

2. HubSpot Meeting Scheduler — Best for Sales Teams Using Other HubSpot Tools

HubSpot Scheduling App Home page

HubSpot Meeting Scheduler Overview

HubSpot offers a meeting scheduler designed to help sales teams make the booking process as convenient as possible. The platform lets sales reps embed their calendars onto their emails and web pages so prospects can easily pick a time that’s most convenient for them. 

Plus, HubSpot’s Meeting Scheduler also comes with an ample selection of advanced features, some of which include the following: 

  • Integrate the platform with your contact lists so your database automatically adds or updates with details from the meeting scheduler
  • Send out automated confirmation and meeting reminder emails
  • Set up prospect qualifying form within the platform
  • Set group or round-robin availability 
  • Meeting analytics

Overall, HubSpot’s feature set makes it a strong option for sales teams seeking to streamline and simplify scheduling processes, especially if they're already using other tools in the HubSpot suite.

Pros

Cons

  • Integrations with multiple calendar apps 
  • Embeddable calendar widget for websites
  • CAPTCHA features to prevent spam form submissions
  • The option to accept payments
  • Complex pricing structure 
  • Limited customization

HubSpot Meeting Scheduler Pricing

You can use HubSpot’s Meeting Scheduler completely for free. More advanced features are available in the premium versions of HubSpot’s Sales Hub, which includes numerous other sales-specific tools. Paid plans start at $15/user per month (billed annually). 

HubSpot scheduling app pricing-1

Use HubSpot Meeting Scheduler if:

  • If you're a sales team looking to simplify scheduling for prospects.

  • You're considering streamlining multiple aspects of sales activities through a dedicated sales platform. 
  • You already use other HubSpot tools and now want to manage and book meetings at scale. 
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3. Calendly — Best Alternative For Large Teams

Calendly scheduling app homepage

Calendly Overview

Sales call scheduling can be a nightmare, especially when working with prospects in different US time zones. That’s exactly what inspired Tope Awotona to create Calendly in 2013 and save everyone the headache of endless back-and-forth.

Calendly's best features include workflow automation, 99+ native integrations, and the ability to remove Calendly branding from scheduling pages to make them look highly professional.

However, the scheduling software has a modular workflow, meaning it may be awkward to set up and use for individuals and small teams (but very useful for large ones).

Some other Calendly features include:

  • Create multiple scheduling links for different appointment slots, types, and durations.
  • Streamline meetings with automatic time zone detection, round-robin meetings, and reminders.
  • Two-way sync with Google and Outlook Calendar.

Given Calendly’s range of impressive features and pricing, it’s a good option for large enterprises that rely heavily on scheduling and have a good budget.

Pros

Cons

  • Customizable booking pages
  • Advanced workflows for enterprises
  • Integrations with multiple calendars
  • Reporting dashboard
  • Pooled availability only on the advanced plan
  • More expensive compared to Calendly competitors
  • No override controls
  • Doesn’t sync with Apple calendar.

Calendly Pricing

Calendly has a free plan plus three paid options, with each tier unlocking more features. They recommend the Teams plan, which costs $16/month when billed annually. That recommendation tracks—Calendly is built with bigger teams in mind, so it makes sense they'd point you there!

Calendly Pricing Comparison

Use Calendly if:

  • You're looking to build automated workflows for scheduling meetings.
  • You want to integrate a scheduling tool into a CRM tool like Salesforce.
  • Your team requires advanced security and booking controls, and budget is not a constraint.

If you're feeling conflicted on which scheduling software to choose, check out our in-depth analysis of Calendly vs. YouCanBookMe.

4. SimplyBook.me — Best for Medical Offices

SimplyBookMe Hompage

SimplyBook.me Overview

SimplyBook.me was founded by Ingvar Gudmundsson in 2011 to create an online booking system for service-based enterprises like health organizations. The tool has specific pricing plans for businesses operating from a single location, making it ideal for small or individual establishments.

SimplyBook.me offers customizable intake forms, resource management, appointment tracking for clients, report generation, and mobile app access for on-the-go appointment management, all while keeping your accounting on track.

Some of its top features include:

  • Ticket generation for medical testing
  • Personalized, brand-specific booking pages

    with pre built templates

  • Multi-language support for booking pages and emails using Google Translate
  • Built-in CRM system to manage customer information and track booking history
This makes SimplyBook.me an excellent scheduling software for healthcare enterprises and medical offices—especially those looking to streamline their appointment processes and reduce the constant back-and-forth between patients and providers.

Pros

Cons

  • Administrator view
  • HIPAA and GDPR compliant 
  • Activity dashboard and daily/insights report
  • Integrates with multiple calendars and CMS
  • Limited customization
  • Complicated pricing structure
  • No option for unlimited 

    appointments

SimplyBook.me Pricing

Compared to other automated scheduling apps, SimplyBook.me has a pretty complicated pricing structure. Most of its best features are considered “custom features,” and unless you’re on the highest-tier plan, you’re limited to using between 1 to 8 of them.

Keep in mind that all plans, including Premium, come with a cap on the number of bookings you can make.

SimplyBookMe Pricing Comparison Online Scheduling

Use SimplyBook.me if:

  • You need to streamline the patient booking process for your medical enterprise and are willing to pay a bit more to do so.
  • You handle sensitive patient data and need a scheduling tool that’s HIPAA-compliant.
  • You want to save time by using one tool to keep track of scheduling, accounting, patient information, and resource management. 

Get unlimited bookings and features

Claim access to all scheduling features costs for only $14.40 with YouCanBookMe.

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patient scheduling software

5. Square Appointments — Best for Multi-Location Service-Based Businesses 

Square Appointments Homepage

Square Appointments Overview

Launched by Twitter’s co-founder Jack Dorsey in 2014, Square Appointments is aimed at service-based businesses like hair salons, personal trainers, and spas. 

Some of its features include:

  • Free invoice generation capabilities
  • An AI assistant that handles customer queries
  • On-the-go access through the Square Appointments mobile app

  • Automated appointment reminders via text message or email 
  • A customer directory that helps you track client satisfaction and feedback
  • Integrated payment processing with Square, Visa, Mastercard, and Discover
  • Integration with POS hardware for seamless in-person payments

  • Client management tools, such as tracking customer history, importing existing customer data, and auto-creating customer profiles using customer notes
All these features make Square Appointments ideal for service-based businesses looking for an all-in-one solution for scheduling, payments, and customer management.

Pros

Cons

  • AI chatbot/assistant 
  • Detailed reporting and customer tracking 
  • Excellent mobile app for Android and iOS
  • Integrated payment gateways, including point-of-sale 
  • Limited customization
  • Expensive

Square Appointments Pricing

Square Appointment pricing is location-dependent, meaning you’ll have to sign up for at least the Plus plan if your business operates from multiple locations. It also charges processing fees on all transactions made through the app:

Square Appointments Pricing Comparison

Use Square Appointments if:

  • You’re looking for an all-in-one scheduling, customer management, and payment solution.
  • You want to keep an eye on stock counts when making appointments.
  • You're already using Square POS tech.

6. Doodle — Best Alternative for Group Meetings

Doodle Group Meetings Home Page

Doodle Overview

Frustrated with his inability to coordinate schedules with his colleagues and clients, Michael Naf launched Doodle in 2007 to make booking appointments with clients easier. Within three years, Doodle was a go-to scheduling solution for over six million users.

Doodle enables you to:

  • Meet on Google Meet and Zoom via native integrations
  • Easily set up group polls to find a date and meeting time
  • Use the admin console to book appointments on behalf of clients and ensure collaboration across the board
  • Calendar syncing with Google, Microsoft Office 365, Outlook Add-in, and Microsoft Exchange
  • Seamlessly add new meetings to users' calendars, streamlining the booking process and preventing scheduling conflicts

With its focus on group polls, Doodle is the best scheduling tool for teams that are always struggling to find a suitable time for internal meetings.

Pros

Cons

  • Free forever plan
  • Easy to use and intuitive user interface 
  • Excellent group meeting setup
  • Integrations with Zoom and Microsoft Teams
  • Limited poll customization compared to Doodle alternatives
  • Prominent ads on the free version
  • No custom branding for booking pages in the free version

Doodle Pricing

Doodle’s pricing starts at $14.95/user per month for the “Pro” plan, which is steep compared to other options on the market. But Doodle’s advantage is that it has a very generous annual subscription (50% off!). 

Doodle Professional Online Scheduler Pricing

Use Doodle if:

  • You need an easy way to enable multiple people to co-host events.
  • You regularly schedule recurring group meetings with your team or clients.
  • Your team members live in different time zones and can benefit from automatic time-zone adjustment.

Easily schedule internal and external meetings

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online consultant scheduling

7. OnceHub — Best for Lead Qualification

OnceHub scheduling app homepage

OnceHub Overview

Founded in 2006, OnceHub was created by Rami and Gilad Goraly to simplify scheduling and enable businesses to optimize their sales efforts.

Some of its features include:

  • Workflow builder to create forms and chatbots
  • Advanced reporting to refine the sales process
  • White-label branding to personalize the booking experience
  • Integration with CRM systems like Salesforce and HubSpot
  • Integration with project management software for enhanced productivity

  • A no-code journey builder to guide prospects down the sales funnel
  • Chatbots to ask screening questions, answer FAQs, and gather contact details
  • Call routing to the right individuals or teams based on real-time availability
Given its focus on optimizing and capturing leads, OnceHub's scheduling software is a strong option for B2B, e-commerce, and service-based businesses that want to qualify prospects before meeting with them.

Pros

Cons

  • Free plan 
  • Excellent scheduling automation 
  • Comprehensive workflow builder
  • Analytics dashboard and activity stream
  • Steep learning curve 
  • Expensive premium plan
  • Complex UI

OnceHub Pricing

OnceHub offers a free appointment scheduling plan and three paid plans, each charging a monthly fee per user.

If you're looking to use OnceHub for lead routing, you'll need to choose the Route plan at $19/seat/month. If you're interested in the conversational chatbot, the Engage plan for $39/seat/month will be the plan for you.

Oncehub Plan Comparison Scheduling

Use OnceHub if:

  • You’re looking to automate scheduling, lead qualification, and customer engagement at once.
  • You want to natively integrate scheduling with your CRM systems.
  • You need advanced reporting to gain insights into your sales process and optimize performance.

8. Setmore — Best Tool for Online Classes and Webinars

Setmore scheduling app homepage

Setmore Overview

Founded in 2011, Setmore was created with a simple goal: to provide an elegant and user-friendly solution for booking and scheduling appointments.  

Some of its features include:

  • One-click appointment bookings
  • Customer review streaming on scheduling pages
  • Automatic confirmation, reminders, and appointment follow-ups
  • Integrates with payment gateways such as Stripe, PayPal, and Square
  • Calendar syncing with Google and Office 365 across multiple devices
  • Appointment booking via social media, content management systems, and CRM software
  • Native integrations with tools like Squarespace, Shopify, Zoom, QuickBooks, and Gmail, as well as 30+ other apps

  • Manage an unlimited number of appointments

These features make Setmore useful for solo business owners, coaches, educators, and customer-facing businesses looking for an easy-to-use, customizable online scheduling tool to manage their appointments and classes.

Pros

Cons

  • Free for up to four users
  • Excellent mobile and desktop apps
  • Advance contactless payments
  • Round-the-clock customer support
  • Limited reporting and analytics compared to Setmore alternatives
  • Cluttered scheduling form
  • No round-robin scheduling

Setmore Pricing

While Setmore’s free plan offers some premium features, you’re limited to 200 appointments per month and don't have access to two-way calendar sync, which might cause scheduling conflicts.

Paid plans starts at $9/user per month but the annual subscription knocks that down to $5.

Setmore Scheduling For Free, Professionals, Teams

Use Setmore if:

  • You're looking to automate and simplify scheduling but have budget constraints.

  • You offer classes, webinars, and training sessions and need a tool that supports recurring appointments and group bookings.
  • You work with clients in different time zones and want to offer them the ability to self-schedule at convenient times. 

9. Google Calendar — Best for Working within the Google Ecosystem

Google Calendar For Online Scheduling

Google Calendar Overview

Google Calendar was launched in 2006 to make it easy for Google users to manage their schedules and keep track of important meetings. Google Appointment Scheduling was introduced recently, within the Google Workspace. 

Some of its features include:

  • Seamless integration with other apps within Google, such as Gmail, Google Meet, and Google Drive
  • Ability to create multiple calendars and share them with others
  • Easy-to-use, intuitive interface with drag-and-drop functionality
  • Different appointment types 
  • Automatic email reminders
  • Take payments for bookings
Since Google Calendar works so well with other services in Google, it’s best for people who want to schedule while staying within the Google ecosystem. 

Pros

Cons

  • Integrates well with other Google tools
  • Automatic device sync
  • Collaborative calendar sharing 
  • Automatic reminders and alerts 
  • Limited branding and customization
  • No good for Microsoft Services users
  • Lacks handy features, like round-robin scheduling, analytics, and SMS notifications

Google Calendar Pricing

A limited version of Google Appointment Scheduler is included in all Google Calendars, letting you create a single booking page with one appointment type.

If you're looking for access to more features, you'll need to opt for a paid Google Workspace account, which starts at $6/user/month when paid annually.

Google appointment scheduler plans and pricing

Use Google Calendar if:

  • You rely heavily on Google services like Gmail and Google Drive for your daily workflow.
  • You need to integrate multiple Google Calendars from different sources, such as work and personal calendars, into one master calendar.
  • You need a basic booking tool and can do without high-level features or robust integrations.

10. Clockwise — Best Alternative for Focused Work

Clockwise AI scheduling app homepage

Clockwise Overview

Founded in 2016 by Gary Lerhaupt and Matt Martin, Clockwise is built on the belief that time is our most precious resource. It is a scheduling AI assistant that helps you manage your time better, so you can focus on what matters most on your to do list.

Some of Clockwise's special features include:

  • Calendar AI features that block off time for focused work and lunch breaks
  • Automatic rescheduling of meetings to optimize your (and other participants’) schedules
  • Insights and analytics on how you're spending your time
  • Integration with Google Calendar, Microsoft Outlook, Slack, Zoom, and Asana
  • Ability to manage your task list and adjust schedules based on the task's priority

These features make Clockwise ideal for professionals and teams looking to create more time for uninterrupted work, optimize their productivity, and coordinate seamlessly between multiple schedules.
That being said, if you need scheduling software for booking external meetings with clients, Clockwise will fall short. The app lacks key features like online payments for meetings, customizable booking pages, intake forms, buffer times, or automatic time zone adjustments.

Pros

Cons

  • Excellent customer support 
  • Detailed insights and analytics 
  • Automatic rescheduling reports
  • Daily meeting agenda 
  • Very limited external collaboration
  • Only syncs with two calendars: Google and Outlook

Clockwise Pricing

With paid plans starting at $6.75/user per month (billed annually), Clockwise is one of the most affordable scheduling tools on this list. However, if you’re looking for advanced calendar controls and access to at-a-glance analytics, you’ll need to subscribe to high-tier plans.

Clockwise AI Scheduler Pricing

Use Clockwise if:

  • You're looking for a scheduling tool that prioritizes focus time by blocking off your calendar and minimizing meeting disruptions.
  • You want to optimize your full schedule and to do list with automatic rescheduling and time-saving AI features.
  • You want detailed insights and analytics on how to improve your productivity.

The Final Verdict

So, which is the best online scheduling app of 2025? Well, each tool we’ve discussed above is “the best” for its intended use case. 

Keep in mind that you can always take advantage of free trials and test all of them to figure out which one suits you best.

But based on my experience, here’s what I recommend:

  • For individuals, small teams, and professional services business owners looking to create highly personalized, multilingual booking pages: YouCanBookMe
  • For individuals looking for an app that helps with personal time and to do list management: Clockwise
  • For large enterprises who can afford to pay a high price for complex features: Calendly

 

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