How to accomplish a successful transition to a hybrid schedule

The benefits of the hybrid workplace

Did you know that 83% of employers say the shift to remote work was successful for their companies? 

With statistics like that, it makes sense that companies don’t want to give up on this type of work entirely and you can still find a lot of remote vacancies. Instead, the best solution seems to be a hybrid schedule. If you are still apprehensive about making the switch, let’s explore the benefits it brings to the working table.  

1. Safety

We can’t discuss a change caused by the pandemic without mentioning health and safety.

How many times have you seen this happen? Your co-worker is feeling a bit under the weather, but they have so much to do and just don’t want to miss work. 

So they show up at the office anyway, putting their own and their co-workers’ health at risk. 

If that’s not a lose-lose situation, we don’t know what is. Hybrid schedules fix that. Giving employees the flexibility to work from home lets them take care of everyone’s wellbeing. 

2. Productivity

We cannot deny there are many benefits to coming in and physically working in the office, but the same can be said of working from home. 

In fact, 41% of people say that they are more productive now, after working remotely than they were before the pandemic. 

The office brings important in-person communication and collaboration, as well as the chance to build relationships through random chats, office visits, and lunch breaks. 

Working from home lets you get away from the distractions caused by the social aspect of the office and really focus on the tasks you need to accomplish. 

Combine the two and you get a perfect balance. Speaking of balance...

3. Work-life balance

With 40% of the workforce considering leaving their employer this year, it’s more important than ever to put workers' needs and wants into the spotlight. After all, employees who have more control over their schedule have a higher rate of job satisfaction. 

With a hybrid schedule, employees won’t have to worry about balancing family and home life with work. 

When they have important meetings, need to brainstorm with their team, or just catch up on paperwork, the office is ready and waiting for them. 

In a hybrid work model, employees don’t feel trapped within their jobs. They simply have room to breathe and be human while doing their best work.

4. Cost-friendly 

The biggest expense for the majority of companies is office space. 

When you add electricity, as well as supply and maintenance costs into that, it’s even higher. 

A hybrid work model easily allows companies to lower these costs and invest money back into the business. 

Even if your employee is still in the office half of the time, that’s a yearly savings of about $11,000 per person. It’s also estimated that a hybrid schedule can reduce real estate costs for companies by 30%. 

5. Positive environmental impact

Transportation, which includes commuting to and from work, is the largest source of greenhouse gas emission in the United States: it accounts for a whopping 28.2% of emissions. 

With a hybrid schedule, your employees can significantly reduce your company’s carbon footprint.

What’s more, the positive environmental impact goes much further than just the commute. 

Remote and hybrid workplaces must digitalize the exchange of documents, projects, and proposals so that teams can successfully work together online.

Gone are the days of endlessly printing documents for meetings, which is better for the planet and your bottom line.

When you combine all the benefits, there doesn’t seem to be a reason not to go hybrid. But, as with anything, it’s not all rainbows and butterflies. Let’s explore some of the challenges that a hybrid model can bring and how you can face them head-on.

A scheduling tool comes in to save the day: How to use YouCanBookMe for Hybrid Schedules

With YouCanBook.me, you can take the hassle out of managing a hybrid schedule. 

You can easily create separate booking pages for your two work modes: in-office and remote. 

That way, everyone always knows where you are and how they are supposed to meet with you. 

Let’s say you are a college advisor. You are heading into the new school year ready to take on a hybrid model but most of your job centers upon meeting with students. 

How will your students know where and when to meet with you? 

All you have to do is set up two separate booking pages: one for virtual meetings and one for in-person. 

Inform the students which one is which and boom: zero guesswork and frustration.

If you don’t want to use two booking pages, that’s also fine! 

You can choose to add conditional statements to your confirmation and reminder emails instead. 

That way, the person booking is automatically informed how they are meeting with you after they select a time. 

Problem solved! 

You can set up the same type of solution regardless of your job role, so that your clients, employees, team members, and managers can book you for a meeting without any confusion. 

When everything is transparent and easy to schedule, your colleagues will know when to come into the office to collaborate in person, and when to find you online. 

Additionally, YouCanBook.me will automatically generate your virtual meeting links for you in Google Meet or Zoom, whichever you prefer to use. 

That’s one less thing you have to worry about while managing a hybrid work model.

Are you ready to enter the future?

Hybrid schedules are the next logical chapter in the workplace saga. 

As with everything, they come with their fair share of ups and downs. Luckily, you can easily get rid of the downs by leveraging the right tools. 

YouCanBookMe can help you tackle this new challenge head-on by automating your scheduling, helping your team collaborate, and making the transition to a hybrid model smooth and painless.