OnceHub vs. Calendly: Which Scheduling App Should You Pick?

Back-and-forth hassle of scheduling getting you down? Get rid of it.

Sounds simple, doesn’t it? That’s because it is!

The benefit of appointment scheduling software means we no longer have to waste time figuring out when to hold a meeting. But, with so many different tools on the market, which one should you choose?

Today, we’ll put two popular scheduling apps head-to-head to see which one comes out on top. Keep reading to explore how OnceHub vs. Calendly stack up against each other in terms of uses, pricing, features, and integrations. 

OnceHub, previously known as ScheduleOnce, is a scheduling tool built for sales-driven teams that want to speed up the process of connecting with leads. It goes beyond standard appointment booking by focusing on instant engagement and workflow automation.

The platform’s core strength lies in how it qualifies, routes, and connects leads in real time using chatbots, live chat, and instant meeting options.

How does it work?

Once you create a booking page and connect it to your calendar, you’ll get a personalized booking link that you can share with potential leads to book a time that best suits their schedule. 

Santiago G., a marketing professional at a small business shared, “OnceHub helps us organize our demo scheduling process and streamline communications and CRM updates. All communications can be customized, and templates can be created in every language you use.” 

In addition to its automated scheduling features, OnceHub uses chatbots, booking forms, instant meetings, and live chats to further enhance communication with prospects.

Calendly is a widely used scheduling app designed to make booking meetings quick and simple. It is known for its clean interface, ease of use, and versatility across different roles and industries.

Rather than prioritizing one type of user, Calendly offers a flexible setup that works well for individuals, teams, and entire organizations.

How does it work?

You might be shocked to learn it works very similarly to OnceHub! You connect a calendar and create a booking page. Then all you have to do is share your Calendly link, and people will be able to see your calendar and book appointments. 

Jennifer B., an employee at a large enterprise org shares, “Calendly has been a huge timesaver in scheduling meetings with colleagues. I can easily set up offerings, with different purposes, and get the information I need to effectively plan for connections. I no longer have to email back and forth to get a connection scheduled as sending my Calendly link allows my bookees to quickly schedule for a time that works for both of us.”

With over 150 integrations available, Calendly fits right into your existing setups, making your scheduling workflow seamless and efficient.

OnceHub’s plans (billed annually) include:

• A Basic plan (Free) built for one user with core scheduling features like booking pages, multi-location availability, and calendar/video integrations
• A Schedule plan ($10/month/user) for teams with unlimited booking links, customizable notifications, branded booking pages, text reminders, and native CRM integrations (including Salesforce and HubSpot)
• A Route plan ($19/month/user) for teams that need lead qualification, routing logic, and distribution features such as dynamic meeting allocation
• An Engage plan ($39/month/user) with advanced conversational chatbots, instant meetings, and AI-driven engagement
• An Enterprise plan (custom pricing) that includes all features plus advanced security, legal reviews, and a dedicated success manager

Calendly’s plans (billed annually) include: 

• A Free plan with basic scheduling features, one event type, and one calendar connection
• A Standard plan ($10/month/user) for individuals and small teams, with unlimited event types, multiple calendars, automations, reminders, and integrations such as HubSpot, Stripe, and Zapier
• A Teams plan ($16/month/user) with additional collaboration features, round-robin meetings, Salesforce integrations, and lead routing capabilities
• An Enterprise plan (starting at $15,000/year) with enhanced security, SSO, Microsoft Dynamics support, and dedicated onboarding and account management

Get the features you love at 20% of the cost

Access customizable meeting notifications, round-robin scheduling, password-protected pages, and branding for a fraction of the cost.

If you compare apples to apples, both OnceHub and Calendly offer paid plans starting at $10/month per user. On that basis, they start on equal footing.

However, if you’re evaluating value for money for small teams or sales-oriented workflows, OnceHub offers more built in at that entry price, including native CRM integrations (Salesforce, HubSpot), branded booking pages, SMS and email notifications, and unlimited booking links/calendars.

For general scheduling needs, especially if you value simplicity and broad integrations, Calendly can be more cost-efficient thanks to its standard plan’s flexibility and wide tool compatibility.

At their core, both OnceHub and Calendly are appointment scheduling solutions designed to streamline your booking process. Therefore, it’s no wonder the two share quite a few features, including:

• Booking page and link
• Automated reminders and follow-ups
• Custom branding
• One-on-one, round-robin, and group scheduling
• Buffer before/after a meeting (to make room for travel or a quick break)
• Taking payments for bookings
• Automatic timezone detection
• In-app reporting and booking analytics

However, each tool also boasts a few unique features the other doesn’t! Keep reading to explore a couple of OnceHub and Calendly’s standout capabilities.  

🥇 Star feature: Chatbot

Want to ensure your leads stay put? Offer them an intelligent chatbot with customizable questions and content. OnceHub’s chatbot automatically qualifies and engages your leads, helping them schedule meetings, start a live chat, or even book an instant meeting.

🥈 Runner-up feature: Phone booking

OnceHub now offers intelligent voice automation that lets people book appointments by phone. Callers speak naturally with an automated assistant that guides them through the scheduling process and books the meeting in real time.

🥇 Star feature: Meeting Polls

Struggling to nail down a meeting time with your group? Calendly’s Meeting Polls allow multiple team members to vote on the most convenient meeting time, ending the never-ending chain of messages and emails.

🥈 Runner-up feature: Android and iOS app

Looking to easily take Calendly with you on the go? Change your availability, book meetings, and get notifications right on your phone.

It depends on what you need.

• Sales teams or customer-facing teams may prefer OnceHub, thanks to its chatbot and instant meetings.
• Teams that schedule collaboratively or frequently coordinate internal meetings might find Calendly more suitable due to its scheduling polls and mobile app.

Before we discuss the differences between the two scheduling apps, let’s first address the similarities.

Both OnceHub and Calendly offer a few integrations key to planning and executing effective meetings, including 👇

• Video conferencing tools: Google Meet, Microsoft Teams, Zoom, GoToMeeting, and Webex
• Calendars: Google, Office 365, and Outlook
• CRMs: Salesforce and Hubspot
• Zapier

There is one pretty major integration that OnceHub offers that Calendly doesn’t—Apple Calendar. Calendly previously supported Apple Cal, but discontinued new integrations in August 2024.

And, in true OnceHub fashion, there’s also a secret integration trick just for sales teams.

Although both scheduling apps integrate with Salesforce, OnceHub’s integration with the CRM is slightly more advanced, as it helps capture leads and create Salesforce tasks from OnceHub’s chatbot.

Olivia W., a sales development representative at a mid-sized company, shares how OnceHub’s integrations were vital: “I've used it in 2 companies to do very custom stuff—in the first company, we were using the WebEx integration to create webinars automatically with each scheduled meeting. There are lots of sophisticated rules you can use as well to make sure the meetings get routed to the right person based on availability, round robin, etc. In the second company, mapping to Salesforce was key.”

Calendly offers over 150 native integrations, making it much stronger for teams that rely on a wider tech stack.

• Native integrations with popular tools such as Slack, Typeform, Mailchimp, LinkedIn, Google Analytics, Notion, and Stripe
• Includes options for marketing tools, recruiting platforms, AI assistants, and browser extensions (Chrome, Edge, Firefox, Safari)
• Also supports Microsoft Dynamics, Marketo, and Pardot at enterprise level via native connections

Although OnceHub integrates with most of these through Zapier, Calendly’s native integrations let you do more with the tools.

As Emily H., Director of Marketing and Operations at a small management consulting firm, explains, “The best thing about Calendly is that it natively integrates with third-party calendars. That is the main reason why we switched to Calendly and it has increased the number of leads and clients showing up to meetings.” She adds, “Its native integrations are really helpful as they work with our CRM and have an extension for Google Chrome, which makes grabbing scheduling links quick and super easy.”

There is a clear winner in the integration race, and that’s Calendly. With over 150 native integrations (including 36 different CRMs!), Calendly comes out on top. 

If you're looking for a scheduling tool that brings together the best of Calendly’s flexibility and OnceHub’s workflow control, YouCanBookMe (YCBM) is the ideal alternative. Built specifically for small businesses and teams that care about client experience, it offers powerful customizations at a lower price.

Unbeatable customization

Create beautifully branded booking pages that reflect your business. Control appointment types, duration, in-person or online options, buffer times, group sessions, and minimum notice periods.

Automated scheduling from start to finish

Once someone books, everything happens on autopilot:

• Confirmations, reminders, and follow-up emails and SMS notifications
• One-click rescheduling or cancellation
• Instant CRM updates
• Analytics tracking for no-shows and client flow

Meeting polls

Like Calendly (and unlike OnceHub), YouCanBookMe offers meeting polls to help participants choose their preferred time. You also get more control over how availability is displayed, making meeting coordination easier without compromising your schedule.

Effortless payment processing

Take payments at the time of booking with Stripe integration, Apple Pay, Google Pay, discount codes, and package options.

Affordable pricing

Paid plans start from $8.10/month, making YouCanBookMe nearly 20% less expensive than both OnceHub and Calendly, while still offering advanced features.

P.S. You can test the waters with a risk-free 14-day trial (no credit card required) or explore the free YouCanBookMe plan.

As a bonus, YouCanBookMe seamlessly integrates with Google Calendar, Zoom, Google Meet, Apple Calendar, Microsoft Teams, HubSpot, Stripe, Outlook, and a host of other apps via Zapier.

Both are solid scheduling tools, and each has clear strengths. When evaluating OnceHub, Calendly, and it's competitors, your ideal pick depends on whether you value sales automation, flexible team scheduling, or deeper customization.

OnceHub is better suited to sales-driven teams that rely on instant engagement and lead qualification, while Calendly stands out for its ease of use and wide range of native integrations. Your choice ultimately depends on whether you prioritize workflow automation and routing or flexible scheduling and collaboration.

If you’re looking for a platform that combines the best of both, offering unparalleled customization, advanced scheduling features like meeting polls, and powerful automations (all at a lower price point!), check out YouCanBookMe.

Try it for free today and give your customers the scheduling experience they deserve.

FAQs

Which has better pricing for small teams?

Calendly and OnceHub both start at $10 per user per month, but their value depends on your needs. Calendly is better for general scheduling and wide integration use, while OnceHub offers more for sales-oriented workflows at that price. If you’re looking for a more affordable solution, YouCanBookMe starts at $8.10 per user per month while still offering advanced scheduling features like meeting polls, automated reminders and follow-ups, and buffer time between appointments.

What are the differences between OnceHub and Calendly?

OnceHub is built for sales engagement, offering tools like chatbots, routing forms, and instant meetings to help teams convert leads faster. Calendly focuses on simplicity and broad adoption across teams, with an easy interface, meeting polls, and over 150 integrations. OnceHub is stronger for lead qualification and CRM control, while Calendly is more versatile for general business use.

How do customizations compare for booking pages?

OnceHub allows branded pages with logos, intro messaging, and embedded scheduling, but its strength lies in routing and logic rather than design depth. Calendly offers basic customization of availability, meeting types, and website embed options. If you want more control over your branding, YouCanBookMe provides the most personalization flexibility with full branding control (logo, color, background).