OnceHub vs. Calendly: Which scheduling app should you pick?

Back-and-forth hassle of scheduling getting you down? Get rid of it.

Sounds simple, doesn’t it? That’s because it is!

The benefit of appointment scheduling software means we no longer have to waste time figuring out when to hold a meeting. But, with so many different tools on the market, which one should you choose?

Today, we’ll put two popular scheduling apps head-to-head to see which one comes out on top. Keep reading to explore how OnceHub vs. Calendly stack up against each other in terms of uses, pricing, features, and integrations. 

OnceHub vs. Calendly: A rundown of both scheduling apps

First at-bat: OnceHub

Looking to engage with leads quickly and efficiently? OnceHub’s got your back!

This appointment scheduling software is committed to connecting sales teams with high-quality prospects. 

How does it work?

Once you create a booking page and connect it to your calendar, you’ll get a personalized booking link that you can share with potential leads to book a time that best suits their schedule. 

Santiago G., a marketing professional at a small business shared, “OnceHub helps us organize our demo scheduling process and streamline communications and CRM updates. All communications can be customized, and templates can be created in every language you use.” 

In addition to its automated scheduling features, OnceHub uses chatbots, booking forms, instant meetings, and live chats to further enhance communication with prospects.

Next up: Calendly

Unlike OnceHub, Calendly’s appointment scheduling software doesn’t pick favorites when it comes to teams—it’s all about being adaptable for everyone. 

Their main goal? Make scheduling simple for you and anyone using it, no matter what you do or who you are. 

How does it work?

You might be shocked to learn it works very similarly to OnceHub! You connect a calendar and create a booking page. Then all you have to do is share your Calendly link, and people will be able to see your calendar and book appointments. 

Jennifer B., an employee at a large enterprise org shares, “Calendly has been a huge timesaver in scheduling meetings with colleagues. I can easily set up offerings, with different purposes, and get the information I need to effectively plan for connections. I no longer have to email back and forth to get a connection scheduled as sending my Calendly link allows my bookees to quickly schedule for a time that works for both of us.”

With over 100 integrations available, Calendly fits right into your existing setups, making your scheduling workflow seamless and efficient.

OnceHub vs. Calendly: Pricing comparison

OnceHub pricing and plans

OnceHub’s plans (billed annually) include:

• A Free plan built for one user with handy scheduling features like live engagements
• A Growth plan ($10/month/user) for teams with unlimited booking pages and features such as white-label branding and native CRM integrations
• An Enterprise plan with advanced security and compliance, as well as a dedicated success manager

Calendly pricing and plans

Calendly’s plans (billed annually) include: 

• A Free forever version with basic scheduling features and the ability to connect one calendar
• A Standard plan ($10/month/user) for small teams and individuals, offering multiple calendar connections and different meeting types
• A Teams plan ($16/month/user) built to ease collaboration between teams with admin features and round-robin scheduling
• An Enterprise plan designed for teams of 30+ with advanced security, control, and dedicated support

Get the features you love at 20% of the cost

Access customizable meeting notifications, password-protected pages, and branding for a fraction of the cost.

OnceHub vs. Calendly: Who takes first place in pricing?

Drumroll, please…the winner is OnceHub!

Although both OnceHub’s Growth plan and Calendly’s Standard plan cost $10/month/user, OnceHub offers more features, such as round-robin scheduling and a Salesforce integration. 

If you wanted access to those features in Calendly, you would have to choose the more expensive Teams plan ($16/month/user). 

It’s worth noting that both scheduling apps offer a 14-day free trial to test out paid features. Calendly lets you try the Teams plan, while OnceHub allows you to test their Growth plan.

OnceHub vs. Calendly: Advanced features 

At their core, both OnceHub and Calendly are appointment scheduling solutions designed to streamline your booking process. Therefore, it’s no wonder the two share quite a few features, including:

• Booking page and link
• Automated reminders and follow-ups
• Custom branding
• One-on-one, round-robin, and group scheduling
• Buffer before/after a meeting (to make room for travel or a quick break)
• Taking payments for bookings
• Automatic timezone detection
• In-app reporting and analytics

However, each tool also boasts a few unique features the other doesn’t! Keep reading to explore a couple of OnceHub and Calendly’s standout capabilities.  

OnceHub-only advanced features

🥇Star feature: Chatbot

Want to ensure your leads stay put? Offer them an intelligent chatbot with customizable questions and content. OnceHub’s chatbot automatically qualifies and engages your leads, helping them schedule meetings, start a live chat, or even book an instant meeting.

🥈 Runner-up feature: Instant meetings

Never miss an opportunity to engage with a lead thanks to instant meetings! These can be offered through your booking form or chatbot. The option for an instant meeting will only pop up when you’re available, letting you snag leads right when they’re ready to talk.

Calendly-only advanced features

🥇Star feature: Meeting Polls

Struggling to nail down a meeting time with your group? Calendly’s Meeting Polls allow multiple team members to vote on the most convenient meeting time, ending the never-ending chain of messages and emails.

🥈 Runner-up feature: Android and iOS app

Looking to easily take Calendly with you on the go? Change your availability, book meetings, and get notifications right on your phone.

OnceHub vs. Calendly: Who takes the prize for best features?

It depends.

Your choice will entirely depend on the features you’re looking for. 

Sales teams might opt for OnceHub thanks to their fast lead engagement features, while entrepreneur’s on-the-go might choose Calendly due to their mobile apps.

OnceHub vs. Calendly: Native integrations

Before we discuss the differences between the two scheduling apps, let’s first address the similarities.

Both OnceHub and Calendly offer a few integrations key to planning and executing effective meetings, including 👇

• Video conferencing tools: Google Meet, Microsoft Teams, Zoom, GoToMeeting, and Webex
• Calendars: Google, Office 365, Outlook, and iCloud
• CRMs: Salesforce and Hubspot
• Zapier

OnceHub-only integrations

There actually aren’t any integrations that OnceHub offers that Calendly doesn’t. However, in true OnceHub fashion, there’s a secret trick just for sales teams.

Although both scheduling apps integrate with Salesforce, OnceHub’s integration with the CRM is slightly more advanced, as it helps capture leads and create Salesforce tasks from OnceHub’s chatbot.

Olivia W., a sales development representative at a mid-sized company, shares how OnceHub’s integrations were vital: “I've used it in 2 companies to do very custom stuff—in the first company, we were using the WebEx integration to create webinars automatically with each scheduled meeting. There are lots of sophisticated rules you can use as well to make sure the meetings get routed to the right person based on availability, round robin, etc. In the second company, mapping to Salesforce was key.”

Calendly-only integrations

Calendly is the king of integrations—it offers over 100! That includes native integrations with popular tools such as Asana, Notion, Mailchimp, Google Analytics, Jotform, Marketo, Slack, Google Chrome, and Typeform. 

Although OnceHub integrates with most of these through Zapier, Calendly’s native integrations let you do more with the tools.

As Emily H., Director of Marketing and Operations at a small management consulting firm, explains, “The best thing about Calendly is that it natively integrates with third-party calendars. That is the main reason why we switched to Calendly and it has increased the number of leads and clients showing up to meetings.” She adds, “Its native integrations are really helpful as they work with our CRM and have an extension for Google Chrome, which makes grabbing scheduling links quick and super easy.”

OnceHub vs. Calendly: The integration winner is…

There is a clear winner in the integration race, and that’s Calendly. With over 100 native integrations (including 32 different CRMS!), Calendly comes out on top. 

Still can’t choose between OnceHub vs. Calendly? Get the best of both (and then some) with YouCanBookMe

YouCanBookMe's scheduling app is a game-changer, freeing up your time to focus on what truly drives results.

Its standout feature? Unparalleled customization. Take charge of your calendar, meeting types and lengths, availability, notifications, and branding. 

Listening to your users always pays off

4.7 out of 5 stars — Read all G2 reviews here

How does it work? 

Simply share your booking link wherever your customers connect with you—be it your website, email signature, social media, or even via a QR code on printed materials (like business cards or brochures).

All a booker has to do is click and pick a time that suits them—the meeting is booked and confirmed in seconds!

All confirmations, text and email reminders, and follow-ups are automated, significantly reducing no-shows and ensuring everyone stays up to speed.

As a bonus, YouCanBookMe seamlessly integrates with Google Calendar, Zoom, Google Meet, Microsoft Teams, Stripe, Outlook, and a host of other apps via Zapier.

Affordable pricing meets unbeatable features

YouCanBookMe offers the best bang for your buck, with paid plans starting at only $8.10/month (yep, that’s almost 20% less than both Calendly and OnceHub!). 

For just over $8, you’ll get access to 👇

• Customizable confirmations, reminder emails and SMS, and follow-ups
• One-on-one and group scheduling
• Password-protected booking pages 
• Minimum and maximum notice period for bookings
• Custom colors and page footer

…and so much more. 

P.S. You can test the waters with a risk-free 14-day trial (no credit card required) or explore the free forever plan.

Ready to give your customers a better booking experience? 

Let’s face it: you can’t avoid meetings, but you can avoid the repetitive tasks that come with them. 

It’s time to say goodbye to:

• ❌ Sending back-and-forth messages,
• ❌ Creating meeting links, 
• ❌ Following up post-meeting, and 
• ❌ Reminding people to attend. 

YouCanBookMe does all of that for you. 

Try it for free today and give your customers the scheduling experience they deserve.