Whew, you’ve finally managed to find and hire the perfect person to fill a crucial remote role in your organization. 

Congrats! 

Both of you are experiencing a wonderful afterglow: you because at last, you have the talent you need. 

Your new hire, because they just know it’s going to be the most amazing job ever! So you kick back and… 

Now is really NOT the time to relax. 

A critical element of retaining great remote employees is the onboarding process. In fact, Forbes reports that 69% of employees are more likely to stay with an organization if they had a positive onboarding experience. 

But what does that mean? 

A surefire way to guarantee your hires have a fantastic remote employee experience is to personalize everything from recruitment to the onboarding process.

Personalization allows you to:

  • build a strong talent pipeline
  • make sure you attract and hire the best talent
  • improve your time-to-hire rates 
  • boost your employer branding
  • reduce the unnecessary labor costs that come with several onboarding activities

We’re about to let you in on a great way to personalize your recruitment and onboarding process, so you can get the benefits mentioned above and more. The secret ingredient is online scheduling software.

A dynamic appointment scheduling platform makes it easier for applicants to book appointments and can help you to prioritize remote onboarding activities. This will increase quality candidate interactions and speed up the recruitment process. 

Let’s dive into exactly how online scheduling solutions can help you breathe new life and efficiency into your recruitment and onboarding processes. 

1. Easy Prioritization

Prioritization is one of the best practices for onboarding remote employees. 

As organizations transition to innovative recruitment methods, hiring managers need to be flexible in scheduling employee onboarding and recruiting for a positive experience. 

Often, when you are trying to bring multiple remote candidates in for a remote interview, you may find yourself going back and forth via email for days or even weeks to search for a convenient time for everyone. 

The candidate can begin to feel that their time isn’t being valued, especially if many of their suggested meeting times end up being declined.

The advantage of the scheduling software solution is it allows your remote employees to quickly and easily schedule an interview at a time that suits them. 

It also lets you get everyone you need to sit in on the interviews.

While hiring managers almost always lead the interview sessions, there are many reasons why you may need someone from a different department to join as well to give a specific, often technical perspective. Scheduling software makes it easy to book an interview time that suits everyone involved.

2. Dynamic Interviews

Ensuring dynamic and relevant interviews can be challenging for businesses that are hiring personnel for multiple departments.

How many times have you, as an interviewee, been asked questions that don’t exactly align with the job you applied for? Or worse, are asked a series of cliche interview questions and not much more? 

Many hiring managers ask every candidate the same questions, even if they are applying for different positions. 

This can lead to a very generic experience that can easily miss important points since you are asking questions that may not be relevant to the candidate’s role. 

Appointment scheduling software can help eliminate this issue. 

Pre determined questions to candidates when booking an interviewYou will have all the details about the candidate and the position they’ve applied for ahead of time. 

By letting candidates schedule their interviews, you can create pre-determined questions and get the responses you need to plan a well-thought-out meeting (see example). 

You will also spend less time on the actual scheduling and therefore have a lot more time to prepare for the interview.

Using online scheduling in this way can unlock insights and determine how you can improve your process for particular departmental recruitment and onboarding. It also lets you develop a proven and effective procedure for specific job positions, which you can use in all future recruitment and onboarding. 

By adding structure to your interviewing, you can create a better experience for everyone involved and make candidates truly feel that their time and efforts are valued. 

3. Performance Tracking

Performance tracking is vital to building a recruitment and onboarding process that will leave a lasting positive impression. 

By tracking the performance of both processes, hiring managers can assess existing methods and determine key strengths and issues they need to address to enhance the experience. 

Using scheduling software, you can identify how your current recruitment and onboarding efforts are faring with your candidates. 

It also allows you to generate and use insights to personalize and improve your hiring efforts. 

With a scheduling tool, you can automatically schedule follow-up emails that ask the candidate for feedback at multiple stages of both the recruitment and onboarding process. 

That way, you always know where you stand and what your next steps should be.

Furthermore, a positive onboarding experience is critical to job satisfaction. 

By onboarding employees appropriately, you increase the likelihood of your current job candidates recommending you to their professional network connections. 

This lets you attract top talent easily and establish an employee-friendly company culture. There is no better testament to the positive atmosphere in your company than happy employees.

4. Enable After-Hours Interviewing

Many potential candidates struggle to find better career opportunities when they are already employed because making time for an interview is challenging. After all, it’s not easy for them to schedule interviews in the middle of their workday. 

Often, candidates find themselves lying to their current employers to attend an interview, which could cause a lot of unnecessary stress.

By using appointment scheduling software, you can resolve these issues by letting candidates schedule their interviews past their typical 9-5 working days.

To ensure you don’t overwhelm your recruitment staff, you can have them select a specific day or days when they are willing to shift their schedules to accommodate the candidates who need to meet after hours. 

This way, you can reduce the stressors associated with scheduling conflicts on both ends. 

It also lets your candidate set the scene for the interview and makes them feel at ease, which is key in allowing them to shine to the best of their abilities. 

You can check this CompareCamp overview of appointment scheduling software to find out more about the solution and how you can implement it in your operations.

5. Boost Candidate Engagement

Ensuring candidate engagement is on top of every organization’s remote employee onboarding checklist. You want your new hires to truly feel like they are a part of your company.

As a recruitment manager, you need to ensure that the applicant is interested and motivated right from when they apply online for the position through the onboarding process. 

This helps enhance talent management, establish a strong employer brand, and more importantly, eliminate boring, by-the-numbers, and unengaging recruitment methods. 

After all, it’s not just the candidate that needs to leave a positive impression, you need to leave one as well!

An appointment scheduling solution helps you achieve all of that by getting your prospects connected to the organization right from the start. 

By letting candidates schedule their interview appointments using a software platform, you can immediately build rapport and communicate with them regularly to start building meaningful connections. 

The software also enhances your personalization efforts by sending them automated interview reminders through texts and emails. 

“The personalization, both internal and external, has been and continues to be the most important benefit that we see from YouCanBook.me.”
Gregory Swedberg
Witt Kieffer

Consistent reminders also reduce no-shows and make your candidates feel more valued since you are going the extra mile to contact them and provide all the information they need to be prepared for their interview. 

The ease with which they were able to schedule with you, combined with the personalized messaging, interviews, and onboarding, will make any candidate excited to work for your company.

Achieving Personalized Employee Recruitment and Onboarding through Appointment Scheduling

The need for personalized employee recruitment and onboarding is becoming more apparent as the business industry adapts to the changes brought by the pandemic. 

By customizing the entire process, you can ensure that your new hires settle into their roles effectively and respond to the culture positively. 

One of the tools you can use to achieve this and ensure continuous candidate engagement is YouCanBook.me. 

Start your free, 14-day free trial now to improve the onboarding experience for all your remote employees. 

Gabriela Lefanowicz

Written by

Gabriela Lefanowicz

Gabriela is an (everything bagel) seasoned copywriter who has been banging out copy for brands both big and small since 2016. In her free time, you can find her buying Halloween decorations, reading, and trying to force her cat to love her.

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