Features to keep your schedule in peak condition 💪

Appointment Types

Put the personal in personal trainer

Personalize your appointment types to suit your client’s needs. Offer one-on-one training, group workout sessions, and consultations. Customize the duration, price, location, group size, and booking terms to match. 

Video Call Integrations

Expand your reach with virtual sessions

Have clients who can’t always make it into the gym? No problem. Our tool will automatically create and send virtual meeting links through Zoom or Google Meet.

Payments

Get paid before every workout

Let clients book and pay for sessions online via Apple Pay, Google Pay, or credit card. Charge deposits or take pre-payments to avoid last-minute cancellations, casual bookings, and no-shows. 

Notifications

Get rid of no-shows

Set up personalized, automated confirmation, reminder, and follow-up notifications to keep your clients accountable, on track, and making progress on their goals.

promo code

Boost sales with special offers

Entice new clients by creating custom promo codes with expiration dates, minimum order values, and redemption limits. Offer add-ons, such as consultations or BMI checks, to your sessions.

Embedding Links

Connect with clients anytime, anywhere

Share your booking page across all channels to land more sessions. Embed it onto your website. Link to it on your social media. Create a QR code for printed materials. 

Easy, quick booking for your clients

Say goodbye to constant interruptions, scheduling conflicts, and endless back-and-forth messages. All you have to do is create a booking link, and clients can schedule a session via any device in seconds. 

Bottom line: The easier you are to schedule with, the more bookings land on your calendar.

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personal trainer booking link

Reduce no-shows to protect your bottom line

No more losing time and money to last-minute cancellations and no-shows. Add your cancellation policy to your booking form and make it mandatory for clients to accept before booking! Enforce your policies with pre-payments and deposits, all available directly in our scheduling app for personal trainers.

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personal trainer booking forms

Build a loyal, motivated client base

Automated, personalized confirmations and reminders keep your clients fully engaged and in the loop. Follow-up messages help you monitor progress, encourage additional bookings, and request Google reviews to grow your business.

Get back time in your day
build loyal personal training client base

The best scheduling app for personal trainers

See how YouCanBookMe transforms booking headaches into seamless sessions for personal trainers like yourself. 👇

“10/10—a great timesaver both for me and my clients, and I love how it integrates with both my work and private calendar, so that it is very easy to make sure that the correct times are available for booking. I like absolutely everything about it.”
Fredrik Gyllensten
Performance Coach
“I love YouCanBookMe! I've recommended it to all my personal trainer and client advising friends. The interface is incredibly easy to use and the iframes work really well on my website. After trying a bunch of calendar software services, YouCanBookMe was definitely the product for me. They value and treat their customers really, really well.”
Taylor Patterson
Personal Trainer and Behaviour Change Specialist
“Convenient and easy while saving me time and energy. ​​Clients can book into my calendar directly without the 'back and forth' of figuring out a mutually convenient time.”
Professional Trainer and Coach
G2 review
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Connect your ride-or-die tools

YouCanBookMe’s scheduling app for personal trainers smoothly syncs with popular calendars, video tools, CRMs, and 7,000+ other apps via Zapier to streamline your workflow and workouts. 

Max out your calendar without breaking a sweat

Focus on your workout routine, not your booking one. Leave all the scheduling tasks to us so you can focus on what truly matters—training and motivating your clients.

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No credit card required.

Bulk up on knowledge

Get handpicked resources to pump up your personal training schedule and reel in more clients.

empty chair to show off no-shows

How to Reduce No-Show Appointments: 10 Practical Strategies

Frustrated with clients who ghost on their own appointments? Get practical, easy-to-follow strategies to reduce those costly no-shows and keep your day (and business) on track.

Read blog Read blog
Customize your booking page

10 Powerful Ways to Customize Your Booking Page

Unlock the secrets to a booking page that wows. See how to elevate your brand, streamline your workflow, and leave a lasting impression with every appointment.

Read the customer story Read the customer story

Frequently Asked Questions (FAQ)

I offer a range of services to clients. Can I customize my booking page so clients can book the right service?

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Absolutely! Our personal training scheduling software allows you to customize your booking page to offer your full range of services. You add different appointment types—one-on-one sessions, group workouts, consultations, marathon training, bootcamps; sky’s the limit! You can customize the description, price, duration, group size, instructor (if you work with other trainers), booking form, and notifications for every appointment type you offer.

How can I collect important information from clients to help me better prepare for appointments?

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With our scheduling app for personal trainers, you can create customizable booking forms to collect vital info from your clients during booking. You can ask questions about their current workout habits, health conditions, primary goals, past injuries, and anything else you need to know. Their answers are stored in your account, allowing you to review them before each session. This helps you tailor your training sessions to meet each client's specific needs and goals.

Can I offer packages to entice long-term clients through YouCanBookMe’s training scheduling software?

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Yes, you can offer packages through our integrated payment platform, Stripe. Once your client has purchased, let's say, 12 personal training sessions, you simply create a specialized discount code for them via Stripe for 12 bookings. Every time they go into your personal training schedule to book their next session, they type in the code, and use up one of their sessions. 

In what ways can I customize my booking page?

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When it comes to customization, YouCanBookMe’s personal trainer scheduling app has truly got you covered. You can customize:

  • Design and branding: Add your own colors, logo, photo, descriptions, and introduction.
  • Notifications: Send as many confirmation, reminder, and follow-up notifications as you want, whenever you want. All content inside the notifications is fully editable. 
  • Language: Set your booking page to any of 44 languages, including right-to-left scripts.
  • Availability: Connect your favorite calendars, add padding and breaks, and block off time as needed.
  • Appointment types: Add as many different appointments as you’d like, and edit the type, location, group size, price, duration, and notifications for each one. 
  • Booking form: Edit the booking form to ask whatever questions you need to before every session.

Can I accept PT sessions from my website?

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Of course! You can easily embed our personal trainer scheduling software onto your website. YouCanBookMe smoothly connects with all website builders, including Squarespace, WordPress, Shopify, and Hubspot, and lets you add a training booking app to your site in just a few clicks. You can choose to embed your entire booking page, or add either a text link or a floating “Book your session” button that opens a pop-up where clients can easily schedule with you.

Do you offer a free scheduling app for personal trainers?

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Yep, YouCanBookMe provides a free version of its scheduling app, designed for personal trainers to schedule sessions without any additional costs! Our free scheduling app for personal trainers includes vital features such as unlimited bookings, customizable branding, a configurable booking form, automated and customizable email confirmations, and the ability to accept payments for your sessions.