Easy booking software for executive assistants
Meetings take time, but scheduling shouldn’t have to. Get the powerful automation, flexibility, and customization you need to handle your executive’s schedule seamlessly.
Trusted by 1M+ users across 100 countries
Assistants choose YouCanBookMe to manage their executive's busy calendars
Remove the back-and-forth hassle
Let customers self-schedule day or night, from any device. Keep them fully informed and up-to-date with automatic and personalized confirmations, reminders, and follow-ups. Post-appointment messages add a human touch at scale.
Manage scheduling for your entire executive team
Link each executive to multiple booking pages on one account. Assign executives to specific meetings and personalized booking pages, and make sure clients have direct access to everything they need to know.
Connect all of your calendars
Your customers can proactively choose an appointment time that's most convenient for them. Sync all of your executive's calendars so their availability is always up-to-date.
Take control of your executive's schedule
Optimize your executive's day for how they want to work. Keep room in their day for breaks by setting a maximum number of appointments. You can even block off entire days for your executive to focus on deep work.
Add buffer time between appointments
Is your executive always rushing from meeting to meeting? Protect the 15 or 30 minutes they need to grab some food, debrief, or take a walk by adding automatic buffer times between bookings.
Match the booking page to your executive's style
You know the power of personal and business branding. Easily add your business logo and your unique colors and words to customize your booking page—so that it looks and feels like an extension of your executive's brand.
Offer multiple durations or meeting types
Let people choose the type and length of a meeting they want. It’s easy and stress-free. Or don’t give them an option. It’s up to you. 😏
Share booking pages across all channels
With a personalized booking link, you’ll make it simple for clients to book directly from your executive’s website, email signature, LinkedIn profile, etc. Plus, you can easily add tracking across your most important social platforms to get a better sense of what channels source the most meetings.
Say goodbye to no-shows
Set up personalized and automated email or SMS notifications to keep bookers in the loop of where they need to be and when.
Don’t let your executive sit in a Zoom meeting staring at themself for 5 minutes, hoping the other person will show. Send confirmation emails and reminder text messages to eliminate no-shows.
Executive assistants ❤️ YouCanBookMe
See why YouCanBookMe’s scheduling software for executive assistants is the answer for your never ending to-do list.
"YouCanBookMe has been instrumental in helping us manage our time better. We switched to YouCanBookMe a couple of years ago because it provided features we needed that Calendly didn't.”
“Your software and your product literally changed my working life and has actually brought joy to the people that book meetings with me. And I never knew that that was going to be an outcome that was going to occur from using YouCanBookMe.”
"It does feel much more personal. And I think that is probably why I haven't switched to anything else. It's not just because I like certainty—it feels much more personal.”
Ready to make scheduling a breeze?
Start a free trial today. After 14 days, choose a paid plan or continue with the free version—forever.
4.7 / 5 — G2
4.4 / 5 — Trustpilot
Get back to your executive’s highest priorities
Explore how YouCanBookMe helps executive assistants streamline scheduling, cut down on no-shows, and share booking links effortlessly.
How to share your calendar booking link (with real-life examples!)
A comprehensive look at the best ways to share your online booking link based on what you need to achieve.
10 Powerful Ways to Customize Your Booking Page
Unlock the secrets to a booking page that wows. See how to elevate your brand, streamline your workflow, and leave a lasting impression with every appointment.
How to Reduce No-Show Appointments: 10 Practical Strategies
Frustrated with clients who ghost on their own appointments? Get practical, easy-to-follow strategies to reduce those costly no-shows and keep your day (and business) on track.
Frequently Asked Questions (FAQ)
I manage multiple executives. Can I combine all of their calendars with YouCanBookMe so I can see everything in one place?
Absolutely! As an executive assistant, you can connect each executive’s calendar (including Google or Outlook) to one YouCanBookMe account. That means you’ll have a single view of everyone’s availability; perfect for streamlined executive assistant organization and preventing double bookings.
I’m a virtual executive assistant with clients in different time zones. Does YouCanBookMe handle that?
Yes, it does. YouCanBookMe was built to accommodate remote work and virtual assistant tools. When your clients book, time zones automatically adjust to ensure everyone knows exactly when the meeting starts, regardless of location.
Can I use YouCanBookMe alongside other calendar software my team relies on?
Definitely. Many executive assistants and administrative professionals integrate YouCanBookMe with office suites like Google Workspace or Microsoft 365. It fits seamlessly with the calendar software you’re already using, so you can continue to use the tools that make your workflow efficient.
What if I need to offer different meeting types, durations, or booking pages for each executive?
YouCanBookMe is one of the best scheduling apps for executive assistants precisely because it lets you create multiple booking pages with unique settings. Each executive can have their own time blocks, meeting types, and custom reminders, all from one single account–no complicated workarounds needed.
I’m exploring scheduling tools for executive assistants. Why is YouCanBookMe a great option?