Doodle vs. When2meet: Which scheduling tool is best for large groups?

Ever had to plan an event with a large number of invitees? I don’t envy you. 

Trying to coordinate a date and time when different calendars, availability, time zones, and people are involved is the ultimate hassle…until now!

Enter Doodle and When2meet: two meeting scheduling tools designed to make booking meetings with multiple participants simple and quick. 

In this article, we’ll compare Doodle vs. When2meet in terms of uses, pricing, and features to help you choose the best online meeting scheduler for your team. 

Doodle vs. When2meet: A quick intro to both scheduling tools

Meet Doodle

Doodle is an online scheduling tool that uses polling to streamline organizing meetings. 

How does it work?

You add all the meeting details to one email and include as many time options as you want. Then, everyone responds by voting on the time slots that work for them. Everything happens in one email, letting you avoid back-and-forth messages and confusion.

You can set a poll deadline and add an extra response option if none of the proposed meeting times are suitable.

Doodle also offers additional features such as a booking calendar, reminders, and surveys.

Say hello to When2meet

When2meet is a web-based scheduler that helps you quickly find out when people are free to attend a meeting or event.

How does it work?

You create an event and choose a few different meeting dates and a time span during which you can hold your get-together. You then email or send a message with the link to participants and they each choose the time slots during which they’re available.

Once they click the link, all invitees can see other participants' preferred times and dates.

Doodle vs. When2meet: Pricing

Doodle plans and pricing

Doodle’s plans (billed monthly) include: 

• A Free version with one booking page
• A Pro plan ($14.95/month/user) for one user with unlimited booking pages and polls
• A Team plan ($19.95/month/user) for small teams with features such as roles and permissions and collective event scheduling
• An Enterprise plan for large teams with priority support and training 

When2meet plans and pricing

Unlike Doodle, When2meet is entirely free. The meeting scheduling tool only offers one free tier, funded by ads and donations from happy users. 

There is a caveat: since the service is free, it does not provide many advanced functionalities.

Doodle vs. When2meet: Which scheduling tool wins on pricing?

As both Doodle and When2meet offer free plans, we can’t pick a winner this time! Both online meeting schedulers are good options for anyone on a budget (or lack thereof). 

If you’re looking for more advanced features and have the means to invest in your meeting software, Doodle may be the better choice for you. 

Doodle vs. When2meet: Features

Doodle’s handy features 

At their core, both Doodle and When2meet lessen the hassle and headache of scheduling group meetings. However, as Doodle offers paid tiers, it provides a good deal more features than When2meet.

⭐ Fan favorite features include: 

• Integration with Google Calendar, Zoom, Microsoft Teams, Google Meet, and Zapier 
• Android and iPhone app
• Surveys for meeting participants (so they can vote on where to hold the meeting, what to discuss, etc.)
• Custom branding
• Scheduling 1:1s as well as group meetings
• Automatic reminders and invites

When2meet’s handy features 

Although When2meet isn’t exactly touted for its advanced features, the scheduling tool does have a few handy tricks up its sleeve.

⭐ Fan favorite features include: 

• Automatic email template and Facebook message with your booking link
• Time zone selection
• No need to input billing or contact information (great for lovers of privacy!)

Doodle vs. When2meet feature summary

Overall, Doodle offers more features than When2meet. Unlike When2meet, Doodle also offers integrations with other platforms. However, keep in mind that some of Doodle’s more advanced features, including custom branding and the Microsoft Teams integration, are only available in the paid tiers.

Is there a better option than Doodle or When2Meet?

It’s time to meet YouCanBookMe, a scheduling tool designed with bookers in mind. 

How does it work? 

You create a booking page with your free and busy times and share it wherever you want: on your website, in your emails, on your social media channels, or even through a handy QR code on printed materials (like brochures). 

Once the booker chooses a time to meet, a chain reaction is triggered that automatically sends all invitations, confirmations, reminders, and follow-ups so you can focus on more important tasks. 

Free access to unbeatable features

With YouCanBookMe’s free forever plan, you get full access to user-friendly features including:

• A custom booking page
• Easy cancellations and rescheduling 
• Booking records
• Setting prices and taking payments for meetings
• Min or max booking notice (to prevent people from booking last minute or too far in advance)
• Customizable email confirmations
• Integration with Google Calendar, Microsoft Calendar, Zoom, Google Meet, and Microsoft Teams

💪Need an even more powerful booking tool? Unlock all paid features (our favorites are setting different appointment types and lengths, as well as automatic reminders and follow-ups) for only $12/month/calendar!

Ready to book meetings in seconds?

Explore all of YouCanBookMe’s advanced scheduling features in our 14-day free trial (no credit card required) to start booking meetings without any unnecessary hassle.