Running Smoothly Solo: How YouCanBookMe Became Mike’s Most Efficient Tool

I’ve been using YouCanBookMe for 10 years now. It’s the number one efficient tool.”- Mike Brogan, Founder of Mike Brogan Consulting

In Seattle, Washington, Mike Brogan has spent over a decade helping small businesses and Apple users get the most from their technology. As the founder of Mike Brogan Consulting and a certified member of the Apple Consultants Network, he delivers the kind of calm, expert guidance you’d expect at the Genius Bar—without the wait.

From troubleshooting Wi-Fi and backups to configuring networks and iPhones, Mike works one-on-one with clients across the city and beyond. But running a one-man consulting business comes with its own balancing act: keeping the personal touch his clients love while managing every appointment, reminder, and follow-up himself.

As the client list grew, so did the admin. Between phone calls, back-and-forth scheduling, and emails slipping through the cracks, Mike knew he needed a better system—one that could handle bookings smoothly while keeping the client experience front and center.

That’s when he discovered YouCanBookMe’s consulting scheduling software—a powerful tool that’s transformed how he manages his time, clients, and growing business.

Why YouCanBookMe: Mike's story

The challenge

For Mike, running a successful solo consulting business means wearing every hat—technician, scheduler, marketer, and bookkeeper all at once. And while he loves the freedom of working for himself, the workload comes with limits.

What keeps me up at night is capacity, being a one-man show, doing everything from customer emails, staying in touch with people, to actually delivering the service and driving to appointments.”

Managing appointments manually only added to the strain. Every new booking meant more messages to track, more reminders to send, and more opportunities for the admin to pile up.

Finding the balance is tricky for me, and I’ve contemplated hiring someone to help… but finding the right person to do what I do has always been difficult.”

Without the right system in place, Mike risked spending as much time managing his business as actually serving his clients—a trade-off that could easily lead to burnout.

The solution

For Mike, managing bookings used to mean constant back-and-forth messages just to find a time that worked. As a one-man business, every minute mattered.

YouCanBookMe was really transformational for me because beforehand, so much time was going back and forth, scheduling.”

When he started using YouCanBookMe, everything changed. Clients could now choose their own appointment slots directly through his website, whether they needed remote support or an on-site visit.

I try to drive as much scheduling through my website, which is powered by YouCanBookMe.”

The setup was simple—but the impact was huge. Automated confirmations, reminders, and rescheduling options removed the manual work that used to drain his time.

The outcome

Ten years later, YouCanBookMe is still one of the core tools in Mike’s business.

I’ve been using YouCanBookMe for 10 years now. It’s the number one efficient tool.”

It doesn’t just handle his bookings—it helps him stay connected with clients long after each session. Using Zapier, every new booking automatically adds the customer’s email address to his mailing list, where Mike shares updates and helpful resources.

I think the main integration I have with YouCanBookMe is going to my mailing list. Anytime someone books with YouCanBookMe, their email address gets added to my mailing list automatically. And Zapier is handling that integration.”

With over a decade of smooth scheduling and a growing base of loyal customers, Mike can keep doing what he does best—delivering expert Apple support without the admin burnout.

Power up your productivity 🔋

Automate bookings, eliminate back-and-forth, and let YouCanBookMe keep your business running at full charge—just like Mike.

Deep dive into Mike's booking page

Mike's booking page

Mike’s booking page is an extension of his brand—professional, approachable, and designed with clients in mind. It’s fully customized with his logo and color palette, and he’s removed YouCanBookMe branding to keep the look consistent with his website, where the page is seamlessly embedded for easy access. Clients can explore his services and book directly without ever leaving the site.

The booking form includes personalized questions, such as “What can I help with?”, giving Mike the context he needs before the session begins. That insight helps him arrive prepared, focused, and ready to deliver quick, effective solutions.

The month view makes scheduling simple at a glance: clients can scan the calendar, pick their ideal date, and lock in a time instantly. It’s a setup that saves everyone time and reflects the same thoughtful, user-friendly approach Mike brings to every client interaction.

✨ Bonus ✨ Learn from the pros—Mike’s top business advice

After more than a decade running his own business, Mike’s advice is refreshingly simple: build something you love—and surround yourself with the right people and tools to sustain it.

Find your niche and where you can contribute value. Find something you’re passionate about too, because burnout’s a real thing and if you don’t love what you do, that’s just going to make it harder.”

For Mike, success isn’t about doing everything alone—it’s about focusing on what you do best and building a community.

Find other people who do similar things to you, but maybe not exactly the same, because that can be a source of referrals. There are several PC consultants whom I send a lot of work to, and they send me work.”

It’s a mindset built on collaboration, not competition—and one that’s helped Mike grow a thriving business built on trust, respect, and doing what he loves every day.

A decade of efficiency—and counting

For Mike Brogan, what started as a way to save time became a foundation for how he runs his entire business. After more than 10 years and thousands of appointments, YouCanBookMe continues to power his consulting work—keeping scheduling effortless, communication clear, and clients happy.

By automating the details, Mike has built a business that feels personal yet operates with the precision of a much larger team. From seamless bookings to integrated mailing lists, YouCanBookMe gives him the space to focus on what really matters: helping people make the most of their technology.

If you’re ready to work smarter and bring the same clarity to your scheduling, create your free YouCanBookMe account today and discover how simple it can be to keep your business running like clockwork.