Appointment reminder text templates

Pick a template and copy it. Fields in {CURLY BRACKETS} fill in automatically when pasted into YouCanBookMe. Swap in the details marked like [this] yourself.

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Confirmation

Send right after someone books.

  • Simple confirmation

    Thanks for scheduling! Your meeting with {BOOKING-PAGE-TITLE} is confirmed for {BOOKING-START-DATETIME}.

  • Informal confirmation

    Hey {BOOKER-FIRST-NAME}! Your meeting with {BOOKING-PAGE-TITLE} is locked in for {BOOKING-START-DATETIME}. Can't wait to chat! Let us know if anything changes.

  • Confirmation with an item to bring

    Hi {BOOKER-FIRST-NAME}! We're all set for your meeting at {BOOKING-PAGE-TITLE} on {BOOKING-START-DATETIME}. Please don't forget to bring [specific item] along. See you soon!

  • Confirmation with the address

    Your appointment with {BOOKING-PAGE-TITLE} is confirmed for {BOOKING-START-DATETIME}. Find us here: {BOOKING-LOCATION}. For easy navigation, here's the Google Maps link: [insert link].

  • Confirmation with cancellation policy

    Hi! Your meeting with {BOOKING-PAGE-TITLE} is set for {BOOKING-START-DATETIME}. We have a 48-hour cancellation policy in place - please cancel here if you can't make it: {BOOKING-MANAGE-LINK}.

  • Confirm by reply

    Hi {BOOKER-FIRST-NAME}, your appointment with {BOOKING-PAGE-TITLE} is booked for {BOOKING-START-DATE} at {BOOKING-START-TIME}. Reply Y to confirm. We look forward to seeing you!

  • Auto repair shop confirmation

    Hello {BOOKER-FIRST-NAME}, your [vehicle] is booked in for {APP-TYPE-TITLE} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. See you at [shop name]!

  • Salon and spa confirmation

    Hi {BOOKER-FIRST-NAME}, you're booked for {APP-TYPE-TITLE} at {BOOKING-PAGE-TITLE} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. We're excited to see you!

  • Coaching confirmation

    Hi {BOOKER-FIRST-NAME}, your coaching session is confirmed for {BOOKING-START-DATE} at {BOOKING-START-TIME}. Join here: {BOOKING-LOCATION-LINK}. Looking forward to it!

  • Financial services confirmation

    Hello {BOOKER-FIRST-NAME}, your meeting with {HOST-DISPLAY-NAME} is confirmed for {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please bring any documents you'd like to review.

  • Health and dental confirmation

    Hello {BOOKER-FIRST-NAME}, your appointment with {HOST-DISPLAY-NAME} is confirmed for {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please arrive 15 minutes early to check in.

  • Viewing confirmation

    Hello {BOOKER-FIRST-NAME}, your property viewing with {HOST-DISPLAY-NAME} is confirmed for {BOOKING-START-DATE} at {BOOKING-START-TIME}. Meet us at {BOOKING-LOCATION}. Looking forward to showing you around!

Reminder

Send in the days or hours before the appointment.

  • Simple reminder

    Your meeting with {BOOKING-PAGE-TITLE} is set for {BOOKING-START-TIME} on {BOOKING-START-DATE}. See you soon!

  • Reminder with a questionnaire

    Your meeting with {BOOKING-PAGE-TITLE} is set for {BOOKING-START-TIME} on {BOOKING-START-DATE}. Please complete this quick questionnaire [insert link] before we meet.

  • Reminder with rebooking option

    Your scheduled meeting with {BOOKING-PAGE-TITLE} is at {BOOKING-START-TIME} on {BOOKING-START-DATE}. If you can't make it, reschedule here: {BOOKING-MANAGE-LINK}.

  • Reminder with an item to bring

    Hi! Your meeting with {BOOKING-PAGE-TITLE} is approaching! It starts at {BOOKING-START-TIME} on {BOOKING-START-DATE}. Don't forget to bring [insert item/required materials].

  • Friendly reminder

    Mark your calendar! Your meeting with {BOOKING-PAGE-TITLE} is scheduled for {BOOKING-START-TIME} on {BOOKING-START-DATE}. We can't wait to talk with you!

  • Reminder with cancellation policy

    Hi {BOOKER-FIRST-NAME}, reminder: your appointment with {BOOKING-PAGE-TITLE} is on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Need to change it? Please let us know at least [24 hours] ahead.

  • Medical office reminder

    Hello {BOOKER-FIRST-NAME}, this is a reminder that you have an appointment with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please arrive 15 minutes prior to your appointment.

  • Beauty salon reminder

    Hey {BOOKER-FIRST-NAME}, don't forget about your appointment with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. We can't wait to see you!

  • Auto repair shop reminder

    Hello {BOOKER-FIRST-NAME}, this is a reminder that your car is scheduled for service on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please arrive 15 minutes prior to your appointment.

  • Dental office reminder

    Hello {BOOKER-FIRST-NAME}, this is a reminder that you have an appointment with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please arrive 15 minutes prior to your appointment.

  • Coaching reminder

    Hi {BOOKER-FIRST-NAME}, looking forward to our session on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Join here: {BOOKING-LOCATION-LINK}. Come ready to share your wins and what's on your mind!

  • Financial advisor reminder

    Hello {BOOKER-FIRST-NAME}, this is a reminder of your meeting with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please bring any recent account statements. Reply here if you need to reschedule.

  • Accountant reminder

    Hello {BOOKER-FIRST-NAME}, this is a reminder of your appointment with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please bring your receipts and tax documents.

  • Spa reminder

    Hi {BOOKER-FIRST-NAME}, your {APP-TYPE-TITLE} at [spa name] is booked for {BOOKING-START-DATE} at {BOOKING-START-TIME}. Please arrive 10 minutes early to relax and settle in. We're looking forward to pampering you!

  • Viewing reminder

    Hello {BOOKER-FIRST-NAME}, this is a reminder of your viewing with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Can't make it? Reschedule here: {BOOKING-MANAGE-LINK}

Rescheduling

Send when a booking moves to a new time.

  • Simple reschedule confirmation

    Your meeting with {BOOKING-PAGE-TITLE} has been rescheduled for {BOOKING-START-DATETIME}.

  • Request to reschedule

    Hi! This is {HOST-DISPLAY-NAME} at {BOOKING-PAGE-TITLE}. We need to ask you to reschedule your appointment on {BOOKING-START-DATETIME}. Please choose a new time here: {BOOKING-MANAGE-LINK}. Thanks!

  • Reschedule acknowledgement

    You've successfully rescheduled your session with {BOOKING-PAGE-TITLE} to {BOOKING-START-DATETIME}.

  • Friendly reschedule with an apology

    Hey {BOOKER-FIRST-NAME}! Your session with {BOOKING-PAGE-TITLE} is now confirmed for {BOOKING-START-DATETIME}. Thanks for rescheduling, and apologies for any inconvenience!

  • Reschedule with reminder notice

    Your meeting with {BOOKING-PAGE-TITLE} is now set for {BOOKING-START-DATETIME}. We'll send you a reminder closer to the time!

  • Auto repair shop reschedule

    Hello {BOOKER-FIRST-NAME}, your service appointment has moved to {BOOKING-START-DATE} at {BOOKING-START-TIME}. Need a different time? Reschedule here: {BOOKING-MANAGE-LINK}

  • Salon and spa reschedule

    Hi {BOOKER-FIRST-NAME}, your {APP-TYPE-TITLE} at {BOOKING-PAGE-TITLE} is now on {BOOKING-START-DATE} at {BOOKING-START-TIME}. Need another time? Reschedule here: {BOOKING-MANAGE-LINK}

  • Coaching reschedule

    Hi {BOOKER-FIRST-NAME}, your coaching session has moved to {BOOKING-START-DATE} at {BOOKING-START-TIME}. Need a different slot? Pick a new time here: {BOOKING-MANAGE-LINK}

  • Financial services reschedule

    Hello {BOOKER-FIRST-NAME}, your meeting with {HOST-DISPLAY-NAME} has moved to {BOOKING-START-DATE} at {BOOKING-START-TIME}. Need another time? Reschedule here: {BOOKING-MANAGE-LINK}

  • Health and dental reschedule

    Hello {BOOKER-FIRST-NAME}, your appointment with {HOST-DISPLAY-NAME} has moved to {BOOKING-START-DATE} at {BOOKING-START-TIME}. Need another time? Reschedule here: {BOOKING-MANAGE-LINK}

  • Viewing reschedule

    Hello {BOOKER-FIRST-NAME}, your viewing with {HOST-DISPLAY-NAME} has moved to {BOOKING-START-DATE} at {BOOKING-START-TIME}. Need another time? Reschedule here: {BOOKING-MANAGE-LINK}

Cancellation

Send when a booking is canceled.

  • Simple cancellation (booker cancels)

    Hi {BOOKER-FIRST-NAME}! Your meeting with {BOOKING-PAGE-TITLE} on {BOOKING-START-DATETIME} has been successfully canceled.

  • General cancellation (organizer cancels)

    We apologize, but your session with {BOOKING-PAGE-TITLE} on {BOOKING-START-DATETIME} has been canceled. Please rebook: {BOOKING-MANAGE-LINK}. Thank you for understanding!

  • Cancellation with rescheduling option

    Your appointment with {BOOKING-PAGE-TITLE} on {BOOKING-START-DATETIME} has been canceled. Reschedule via the following link {BOOKING-MANAGE-LINK}.

  • Double-booking cancellation

    Our apologies! Due to a conflict, your meeting with {BOOKING-PAGE-TITLE} on {BOOKING-START-DATETIME} is canceled. We'd love to see you soon - rebook anytime via {BOOKING-MANAGE-LINK}.

  • Last-minute emergency cancellation

    Unfortunately, your meeting with {BOOKING-PAGE-TITLE} on {BOOKING-START-DATETIME} has been canceled due to a last-minute issue. You can rebook here: {BOOKING-MANAGE-LINK}. See you soon!

  • Auto repair shop cancellation

    Hello {BOOKER-FIRST-NAME}, your service appointment on {BOOKING-START-DATE} at {BOOKING-START-TIME} has been canceled. Book a new time with [shop name] here: {BOOKING-PAGE-LINK}

  • Salon and spa cancellation

    Hi {BOOKER-FIRST-NAME}, your {APP-TYPE-TITLE} on {BOOKING-START-DATE} at {BOOKING-START-TIME} has been canceled. We'd love to see you soon. Rebook here: {BOOKING-PAGE-LINK}

  • Coaching cancellation

    Hi {BOOKER-FIRST-NAME}, your coaching session on {BOOKING-START-DATE} at {BOOKING-START-TIME} has been canceled. Rebook whenever you're ready: {BOOKING-PAGE-LINK}

  • Financial services cancellation

    Hello {BOOKER-FIRST-NAME}, your meeting with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME} has been canceled. Book a new time here: {BOOKING-PAGE-LINK}

  • Health and dental cancellation

    Hello {BOOKER-FIRST-NAME}, your appointment with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE} at {BOOKING-START-TIME} has been canceled. Rebook here: {BOOKING-PAGE-LINK}

  • Viewing cancellation

    Hello {BOOKER-FIRST-NAME}, your viewing on {BOOKING-START-DATE} at {BOOKING-START-TIME} has been canceled. Book a new time with {HOST-DISPLAY-NAME} here: {BOOKING-PAGE-LINK}

Follow-up

Send after the appointment.

  • Formal follow-up

    Thanks for meeting with {BOOKING-PAGE-TITLE} on {BOOKING-START-DATE}. We appreciate your time and look forward to future opportunities. Reach out with any questions.

  • Informal follow-up

    Hey {BOOKER-FIRST-NAME}! Great connecting on {BOOKING-START-DATE}. Hope it was helpful! If you'd like to keep things moving, feel free to book our next chat: {BOOKING-PAGE-LINK}.

  • Follow-up with additional resources

    Hi {BOOKER-FIRST-NAME}! It was great meeting on {BOOKING-START-DATE}. If you're interested, here's a link to the additional resources we discussed: [insert link].

  • Follow-up with a feedback request

    Hi {BOOKER-FIRST-NAME}, it was great meeting with you on {BOOKING-START-DATE}. We'd love your feedback on the session. Please share your thoughts here: [insert link].

  • Simple thank-you

    You've attended a meeting with {BOOKING-PAGE-TITLE} on {BOOKING-START-DATE}. Thanks for joining!

  • Thank you and review request

    Hi {BOOKER-FIRST-NAME}, thank you for choosing {BOOKING-PAGE-TITLE}! If you have a minute, we'd really appreciate a Google review: [review link]

  • Book your next appointment

    Hi {BOOKER-FIRST-NAME}, it's time to book your next appointment with {BOOKING-PAGE-TITLE}. Pick a time that works for you here: {BOOKING-PAGE-LINK}

  • Auto repair shop follow-up

    Hello {BOOKER-FIRST-NAME}, thanks for visiting [shop name]! Your next service is due around [date]. Book ahead here: {BOOKING-PAGE-LINK}

  • Salon and spa follow-up with rebooking

    Hi {BOOKER-FIRST-NAME}, thank you for visiting {BOOKING-PAGE-TITLE}! We hope you love your {APP-TYPE-TITLE}. Book your next visit here: {BOOKING-PAGE-LINK}

  • Salon and spa follow-up with review request

    Hi {BOOKER-FIRST-NAME}, thank you for visiting {BOOKING-PAGE-TITLE}! We'd love to hear how we did. Could you take a moment to share your experience? Here's the link: [review link]

  • Coaching follow-up

    Hi {BOOKER-FIRST-NAME}, great session today! Your next step: [action step]. Book our next session here: {BOOKING-PAGE-LINK}

  • Financial services follow-up

    Hello {BOOKER-FIRST-NAME}, thank you for meeting with {HOST-DISPLAY-NAME}. Please upload any remaining documents to our secure portal: [portal link]

  • Health and dental follow-up

    Hello {BOOKER-FIRST-NAME}, thank you for visiting [practice name]. We hope your visit went well. Book your next appointment here: {BOOKING-PAGE-LINK}

  • Viewing follow-up

    Hello {BOOKER-FIRST-NAME}, thanks for viewing the property with {HOST-DISPLAY-NAME}! Have questions or want to see more listings? Book another viewing here: {BOOKING-PAGE-LINK}

No-show

Send after someone missed an appointment.

  • Basic missed appointment

    Hi {BOOKER-FIRST-NAME}, we missed you at your appointment today. Rebook a new time with {BOOKING-PAGE-TITLE} here: {BOOKING-PAGE-LINK}

  • Informal missed appointment

    Hey {BOOKER-FIRST-NAME}, you didn't attend your appointment at {BOOKING-START-TIME}. No biggie - stuff happens. Let's try again? You can rebook here: {BOOKING-PAGE-LINK}.

  • Missed appointment with no-show fees

    Hi {BOOKER-FIRST-NAME}, you missed your appointment at {BOOKING-START-TIME}. Just a reminder - our policy includes a fee for no-shows. You can reschedule here: {BOOKING-PAGE-LINK}.

  • Missed appointment with strike system

    {BOOKER-FIRST-NAME}, you missed your appointment at {BOOKING-START-TIME}. As it's your second no-show, please review our no-show policy. Rebook here if needed: {BOOKING-PAGE-LINK}.

  • VIP missed appointment

    {BOOKER-FIRST-NAME}, you missed our meeting at {BOOKING-START-TIME}, but no stress. I've waived the no-show policy for you - feel free to reschedule when it works: {BOOKING-PAGE-LINK}.

  • Auto repair shop missed appointment

    Hello {BOOKER-FIRST-NAME}, we missed you for your [vehicle] service at {BOOKING-START-TIME} today. Rebook a new time with [shop name] here: {BOOKING-PAGE-LINK}

  • Salon and spa missed appointment

    Hi {BOOKER-FIRST-NAME}, we missed you at {BOOKING-PAGE-TITLE} today! Hope everything's okay. Rebook your {APP-TYPE-TITLE} whenever you're ready: {BOOKING-PAGE-LINK}

  • Salon and spa missed appointment with no-show fee

    Hi {BOOKER-FIRST-NAME}, we missed you for your {APP-TYPE-TITLE} at {BOOKING-START-TIME} today. As a reminder, our policy includes a no-show fee of [fee amount]. You can rebook here: {BOOKING-PAGE-LINK}

  • Salon and spa missed appointment with strike system

    Hi {BOOKER-FIRST-NAME}, we missed you for your {APP-TYPE-TITLE} at {BOOKING-START-TIME}. As this is your [second] no-show, please review our booking policy. Rebook here: {BOOKING-PAGE-LINK}

  • Coaching missed appointment

    Hi {BOOKER-FIRST-NAME}, we missed you at our session today. No worries - these things happen. Pick a new time when you're ready: {BOOKING-PAGE-LINK}

  • Financial services missed appointment

    Hello {BOOKER-FIRST-NAME}, we missed you at your meeting with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE}. Please rebook here, and bring any documents you'd like to review: {BOOKING-PAGE-LINK}

  • Health and dental missed appointment

    Hello {BOOKER-FIRST-NAME}, we missed you at your appointment with {HOST-DISPLAY-NAME} today. Please rebook when you can: {BOOKING-PAGE-LINK}

  • Health and dental missed appointment with no-show fee

    Hello {BOOKER-FIRST-NAME}, we missed you at your appointment with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE}. Our policy includes a missed appointment fee of [fee amount]. You can rebook here: {BOOKING-PAGE-LINK}

  • Health and dental missed appointment with strike system

    Hello {BOOKER-FIRST-NAME}, we missed you at your appointment with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE}. As this is your [second] missed appointment, please review our attendance policy. Rebook here: {BOOKING-PAGE-LINK}

  • Real estate missed viewing

    Hello {BOOKER-FIRST-NAME}, we missed you at your viewing with {HOST-DISPLAY-NAME} on {BOOKING-START-DATE}. Still interested? Book another viewing here: {BOOKING-PAGE-LINK}

Send these reminders automatically

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