End the Rescheduling Headache: The Simple System Behind a Stress-Free Studio

This is how you avoid the scheduling nightmare altogether.”
- Amanda Cooley, Founder of Amanda Cooley Piano Studio

In Tampa, Florida, pianist and educator Amanda Cooley has built something rare: a fully virtual piano studio that still feels personal, creative, and deeply human. With more than 15 years of teaching experience and a performance degree to match, she’s known for helping students unlock musical abilities they didn’t even realize they had. Her signature approach blends reading, improvisation, and playing by ear. And as her studio grew, Amanda’s own development as a solopreneur was fueled by her work with ENTRE, a personal and professional growth program for entrepreneurs that’s helped her advance quickly and intentionally.

What began in her living room has become a thriving online studio of more than 45 students, with small-group lessons that span every US time zone (and previously, even Japan and Germany!). Students come to Amanda because she doesn’t just teach piano—she teaches them to think, explore, and surprise themselves.

But behind the scenes, running a multi-time-zone studio on her own came with a major challenge: keeping lessons, make-up sesions, and reschedules organized without drowning in messages. Summer schedules shifted constantly, parents needed flexibility, and managing it all manually was becoming overwhelming.

That’s when Amanda discovered YouCanBookMe—a teacher scheduling software that helped her transform her studio setup, reclaim her time, and give families a seamless, self-serve way to manage their lessons.

Why YouCanBookMe: Amanda's story

The challenge

For years, Amanda managed her studio’s scheduling manually—make-up lessons, shifting summer availability, and rescheduled sessions all handled through texts, notes, and memory. As her studio grew, the process became overwhelming.

Managing lessons without the benefit of a scheduling tool was just getting absurd.”

The biggest strain came every summer. Families travelled, routines changed, and nearly everyone needed to adjust their lesson time. The constant rotation created more admin than teaching.

Make-up lessons were an even bigger challenge. Every student needed an individual arrangement, and without a system, coordinating them consumed valuable time.

Amanda needed an easier, self-serve way for students to reschedule, move between available group slots, book make-up lessons, and keep her calendar accurate—without her having to manage every change personally.

The solution

The turning point came when Amanda’s brother stepped in to help her find a better system. He researched the best scheduling tools and ultimately introduced her to YouCanBookMe.

What began as a simple scheduling fix quickly became the backbone of her studio operations. With YouCanBookMe, families can now handle their own rescheduling, make-ups, and lesson changes without needing to text or coordinate with her directly.

Students book themselves in. If they want to book a make-up lesson, the link is right on my website. They can reschedule to a different slot, and I don’t have to worry about handling it.”

Self-serve scheduling wasn’t just convenient—it was transformative. No more back-and-forth, no more manual juggling.

Automatic appointment reminders ensure families show up on time, even when schedules shift. And the ability to open and close calendars month by month gives Amanda full control over her availability.

It’s just been amazing the way I can add and subtract calendars whenever I need to and only pay more for the months I need them.”

For Amanda, YouCanBookMe didn’t just streamline scheduling—it gave her studio the flexibility to thrive.

This is how you avoid the scheduling nightmare altogether.” 

🎵 Hit the right note with effortless scheduling

Give your studio a smoother rhythm. With YouCanBookMe, students can book and reschedule in minutes—so you can stay focused on teaching, not admin.

The outcome

With YouCanBookMe in place, Amanda’s studio finally runs the way she always wanted it to—steady, predictable, and calm. The constant coordination that once drained her energy and time has disappeared, replaced by a system that quietly keeps her entire schedule on track.

Families now book make-up lessons, shift their spots, and handle changes independently, which means Amanda can stay focused on teaching instead of troubleshooting. 

The transformation has been so impactful that Amanda now actively shares YouCanBookMe. She’s even joined the referral program, offering others 10% off while earning credit each time someone signs up to an annual plan through her link.

I have my affiliate link. I am ready to use it.”

For a one-woman studio, that kind of reliability is everything. Amanda now runs her business with more confidence, less administrative stress, and a smoother experience for every family she teaches—giving her the space to keep doing what she loves: helping students discover their musical potential.

Deep dive into Amanda's booking page

Amanda's booking page

Amanda’s booking page is simple, clear, and instantly reassuring. At the top, an icon of a piano signals to students or parents that they’re in the right place, alongside a short description that explains exactly how to book—and what to do if they don’t see a time that works.

From there, you move through a custom booking form built with the specific questions Amanda needs answered before a lesson begins. She asks for the student’s age—essential when a parent is booking for a child—and their playing level: whether they’re a beginner, intermediate, or advanced. These details help Amanda prepare the right material and place students in the best-fitting group.

The entire flow is quick and intuitive, giving families a smooth customer experience while giving Amanda the essential context she needs to teach effectively from the very first session.

✨ Bonus ✨ Learn from the pros—Amanda’s top business advice

After two decades of teaching and running her own studio, Amanda has learned that growth often requires stepping into the unknown. Her biggest lesson? Don’t let fear stop you from making the changes that will genuinely move your business forward.

Never be afraid to try something new that you’ve never done before, because it took me a long time to make the changes that were really going to benefit me that I knew I needed to make, but I was scared of losing clients.”

It’s the same message she gives her students: confidence comes from action. Small risks lead to big breakthroughs.

And for fellow instructors who undervalue their own expertise, Amanda offers a reminder every creative professional needs to hear:

You’re not getting paid for the 10 minutes it took to do it. You’re getting paid for the 10 years it took you to learn how to do it in 10 minutes.”

Her advice is clear: trust your skills, trust your experience, and don’t hesitate to adopt tools and systems that support the business you’re trying to build.

From scheduling stress to a studio that runs smoothly

Amanda’s piano studio has evolved dramatically since the days of juggling make-up lessons, shifting family schedules, and an overflowing inbox. By adopting YouCanBookMe, she created a booking experience that works for her, not against her—one that gives parents the flexibility they need and gives her the peace of mind she deserves.

What used to be hours of coordination has become a calm, automatic flow. Make-ups are self-serve, reminders go out on time, and her calendar stays organized without constant oversight. And as her studio grows, her scheduling system is already built to grow with it.

If you’re ready to replace manual scheduling with something smoother, simpler, and truly supportive of your business, YouCanBookMe can help you get there. Set up your free account today and start building a system that gives you more time for what matters most.