Scheduling PT patients has never been easier!
Meet YouCanBookMe, your 24/7 front desk—automating bookings, reminders, intake, and payments so you can focus on outcomes, not admin.
Trusted by 1M+ users across 100 countries
Smoother scheduling. Stronger recovery. Happier patients.
Get paid before every session
Let patients easily book and pay online using Apple Pay, Google Pay, credit, or debit card. Boost revenue with add-ons like movement assessments, taping services, or personalized home exercise programs.
Let patients easily choose who to work with
Give patients the flexibility to book with their preferred therapist or grab the next available slot. Set up individual booking pages for each PT and use a shared clinic calendar with pooled availability.
Offer every service you provide
Whether it’s an initial evaluation, manual therapy, post-op rehab, or sports injury follow-up—create all the appointment types you offer. Customize each with the duration, location, therapist, and price.
Be bookable wherever patients find you
Embed your booking page on your website, share your booking link on social media, and create a QR code to add to printed materials like brochures and business cards. More visibility = more sessions on your calendar.
Stay organized with a clear view of your schedule
Manage past, present, and upcoming appointments in one simple dashboard—reschedule, cancel, review session history, and track booking link performance to optimize your calendar.
Protect your time and calendar
Review bookings before confirming to screen for referral requirements, post-op clearance, or insurance eligibility. Password protect pages for follow-ups or returning patients to keep your schedule focused.
Easy online booking for your patients
Patients can book their sessions anytime, from any device—no app, no login. Just a clean, clickable physical therapy appointment scheduling software link that takes seconds to use.
Bottom line: The easier it is to book with you, the more consistent their care will be.
No more no-shows, no more gaps in care
Protect your time—and your patients’ progress. Our physiotherapy software sends automatic confirmations and SMS/email reminders, so patients show up on time and ready to go.
Need them back for a follow-up? Automated nudges help keep care plans consistent and your calendar full.
Streamline patient intake—before they walk through the door
Ditch the clipboard and collect everything you need during booking. Capture key details like injury location, pain severity, mobility issues, and treatment history—all through a customized intake form.
Patients can also review and accept your terms in advance, saving time and reducing paperwork when they arrive.
Physical therapists ❤️ YouCanBookMe’s PT scheduler
See how YCBM helps PTs streamline the entire scheduling process—from booking and intake to payments and follow-ups—all in one easy-to-use tool.
“Easy enough for a technophobe like me to use. I like that I could easily set it up, can add different options and have clients pay before the session. I like the interface, it's clean and inviting to use both for myself and clients. ”
“My scheduler for the past decade. Seamless and often complemented resource that allows me to schedule patient appointments without any human interface. No downside to this resource. Seriously.”
“I use it for various types of bookings for a health treatment clinic. It handles the different types of appointments very well. It integrates very well with an internal database system, and by using a ‘web viewer’ allows users to make appointments within the database app.”
You help patients recover—We help you stay on track
Our physiotherapy scheduling software keeps your clinic organized, your patients engaged, and your calendar full. You treat the pain, we’ll treat the inefficiencies.
4.5 / 5 — Trustpilot
4.6 / 5 — Capterra
Resources for physical therapists (like you!)
Explore tips to streamline scheduling, improve patient communication, and reduce admin time.
Learn from YCBM Experts: Explore 10 Real-World Booking Page Examples
Looking for inspiration to craft your perfect booking page? Explore 10 real-world booking page examples from happy YCBM users.
How to Reduce No-Show Appointments: 10 Practical Strategies
Frustrated with clients who ghost on their own appointments? Get practical, easy-to-follow strategies to reduce those costly no-shows and keep your day (and business) on track.
6 Ways to Optimize Patient Scheduling for a Better Experience
Stop costly no-shows at your practice with a few simple scheduling tweaks. Learn the best strategies to keep patients happy and your clinic running smoothly.
Frequently Asked Questions (FAQ)
How do I limit my physiotherapy booking page to existing patients?
Yes! With our physiotherapy scheduling software, you can create password-protected booking pages, allowing only current patients or referred clients to book certain appointments—perfect for post-op sessions or follow-ups.
You can also turn on request-only, giving you the option to approve or decline appointments before they’re confirmed. It’s a smart way to keep your physical therapy appointment scheduling software secure and your schedule focused.
Can patients choose their physical therapist when booking online?
Yes! With YouCanBookMe’s PT scheduling software, patients can select their preferred therapist. You can set up dedicated booking pages for each PT or a shared calendar with pooled availability, making it easy for patients to book based on provider, service, or timing.
Can I offer virtual physical therapy sessions?
Absolutely. YouCanBookMe’s physiotherapy scheduling software integrates with Zoom, Google Meet, and Microsoft Teams to support telehealth. YCBM automatically generates and sends secure video links for each remote visit—ideal for progress check-ins, HEP reviews, or post-op follow-ups.
How can I accept payments or deposits for physical therapy appointments online?
Our physiotherapy scheduling and billing software lets you collect payments or deposits right at booking via Apple Pay, Google Pay, credit, or debit card. It helps reduce no-shows, protects your time, and supports flexible pricing with promo codes, packages, and add-ons.
Can I add patients to a waitlist if I’m fully booked?
Yes. With YouCanBookMe’s software for physiotherapy clinics, you can offer a waitlist on your booking form. Patients can sign up to be notified if an earlier slot opens up and input their preferred days and times, keeping your schedule full and flexible.
Can PT scheduling software handle walk-ins and online bookings together?
Yes. Our physical therapy scheduler supports both. With pooled availability across your team, you can manage walk-ins without disrupting pre-booked sessions.
Everything is synced in one centralized view to reduce double-bookings and keep your clinic running efficiently.
Can I brand my physical therapy booking page?
Can I use scheduling software for multiple therapists or clinic locations?
How can patients reschedule their physical therapy appointments online?
What is the best scheduling software for physical therapists?
Can PT scheduling software support group or class-based sessions?